Break Query - Completed Learning But Not Gone Through Gateway

If all training has been completed you'd need to update the ILR per the below:

When the training period for the apprenticeship standard is complete, but the end point assessment period is incomplete, the Outcome must be recorded as code 8 ‘Learning activities are complete but the outcome is not yet known’. Where the Outcome is recorded as code ‘8’, the learning actual end date must also recorded, as all learning activities have taken place.

You'd leave them like this for the duration of their break because as you've correctly pointed out, there's no more learning for them to take a break from. 

Hi Ben, thanks for this, the system we use automatically sets those statuses only once they have had their gateway meeting confirming the end of learning. So are we allowed to set it as such manually, despite the gateway meeting not taking place at this time?

There's no formal requirement for a gateway meeting or review, though practically I appreciate it makes sense to have a final 'check'. The ILR doesn't recognise gateway formally. It's only interested in the date the last instance of training took place (in this case), so your internal processes notwithstanding, if you know when this was, you can enter it. 

I didn’t realise you could do this as I thought the status of ‘completed’ could only be used for apprentices once they’ve attempted all elements of their EPA.

Kelly Knights

Do what, sorry? When learning has finished the prog completion status/outcome is set to 1/8 until all the EPA activities have concluded  at which point they're changed to 2/1 (if completed and passed) or 2/3 (if completed and failed).

Record apprentices as awaiting results.

So if they attempt part of the EPA you change them from completed awaiting results to withdrawn?

If they withdraw before completing all elements of the EPA they're a withdrawal, so you'd change them from 1/8 to 3/3.

If they complete all elements of the EPA but fail you'd change them from 1/8 to 2/3. 

if they complete all elements of the EPA and pass you'd change them from 1/8 to 2/1.