Annabel Redshaw

ProSolution - rolling apprentices over to next academic year



We are using Prosolution for our apprentice's.  For the next academic year can they be automatically rolled over from 22/23 to 23/24 for their programme and component aims or does this have to be done manually?  If they can be rolled over does anyone know how to do this?


Thank you


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Martin West

It has been a long time since I have used ProSolution, but I think you can use the Prepare Employer Responsive For New Year Wizard, this wizard is used this to enrol students from one offering onto its natural subsequent offering.  Note that only students enrolled on offerings whose 'next offering' has been configured may be selected.

Best check in the User guide.


Ruth Canham-James

Hi Annabel,

If you haven't already seen it, there's a ProSolution specific JISCMail that's useful for things like this.

We use the Bulk Enrolment tool for rollover. It's a little complicated for apprentices as you're supposed to rollover all components, including withdrawn ones. If you filter just for Continuing, you miss them. If you grab a list of every individual apprentice and roll over all their components, you also pull through and previous apprenticeships that might have completed in 22/23 (where they're progressed in a given academic year). We have a somewhat manual process we use to get the precise list of enrolments in 22/23 we want to roll, but once you've got that, it's pretty straightforward to do in one big batch. We're doing it this week! I'm not familiar with the function Martin mentioned, but I checked the help file and it says "This wizard uses exactly the same functionality as the bulk enrolment wizard, the only difference being that the data is filtered automatically for employer responsive students", which actually isn't something I want anyway.

Annabel Redshaw

thank you ☺