Minimum hours field error

Sounds like your MIS isn't exporting the field into the ILR? Worth checking with them first, I think? Already heard tales that Pro-solution is struggling, if you don't mind sharing which system you're using?

Hi Steve,

Yes I'm using APTEM. There is no field to enter a value, just a drop-down box to select "Student has at least the minimum classroom teaching"

Thanks,
Martyn.

That's how it's meant to "work", we're not putting the actual hours in the ILR, just a flag to say they're compliant or not:

ILR Specification 2025 to 2026: Attribute: Maths Minimum Hours

ILR Specification 2025 to 2026: Attribute: English Minimum Hours

Yes I think we have entered it correctly so I'll check with APTEM and see if the data is being exported correctly.

Thanks

Hi Martyn

Its a new FAM code which should sit in your leaner FAM section within the ILR. Same place as where you put things like EDF1 Eligibility for disadvantage funding. Have Aptem fully updated their system for 25-26 yet? Is the error you're getting from the SLD after uploading an ILR?

Hi Chris,

Yes I'm sure we have coded it correctly to the specification within the FAM section. I have gone back to APTEM to check with them. I think they have updated for 25/26 but I'll see what their response is. 

Thanks

Hi

Does anybody have any issue with ESFA merging tool not working correctly? I have now discovered it is the reason for the errors I have with these new EMH/MMH FAM codes.

We use APTEM and Yeti as our MIS systems. The latter is being phased out by my employer but we still export a small amount of data from Yeti so I use the ESFA merging tool.

I have found that an APTEM only export includes the XML code for FAM type EMH 1 & 2 and MMH 1 & 2 so the rule violations relating to this disappears. However, when I use the ESFA merging tool to add in our Yeti data, the EMH & MMH FAM types are missing and therefore the errors occurs.

Therefore, it seems to be the ESFA merging tool that is not ‘merging’ the data correctly.

I know I can add in the correct XML code manually for each learner but we have a lot of SP learners with more to come. I have reported the issue to the service desk.

Thanks,

Martyn.

So what happens if you put a Yeti only one through FIS/SLD? Has *that* got the fields in?

Also, are the learners in the two files distinct?

Hi Steve, 

Thanks for this but we have had no SP learners on Yeti  for some time so cannot check this. We only have a small amount of apprenticeship learners outstanding but still need to export as we have achievers/withdrawals that need including.

Yes these learners are distinct to APTEM. There are no learner records reported back as failing to merge. It just seems as though the merging tool is removing the section of XML relating to these FAM codes.

Thanks,

Martyn.

Thanks

Oh no, that is a pig...

Might have to be a Service Desk job?

(or, can you not just open the Aptem XML file and paste the Yeti XML at the bottom? Just start at the first <learner> tag? It's not like there's a record count anywhere in the file)

Yes it might be possible to do that. Also, the service desk are looking into it.

Thanks