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No you wouldn't need to change the start date as the funding rules say:
93.1.1 Where the initial agreement (of the broad content) is virtual or via email, and the provider is unable to get a signed version of the training plan in place before any training is delivered, the provider must be able to evidence this broad agreement (e.g. an email from the employer) and have a fully signed version of the plan in place by the end of the 42 day 'qualifying day’ period.
Did you have a training plan call before the start of delivery - do you have a screenshot of your calendar of that taking place? Transcription? That's what we use.
There's no real advantage to changing the date because if you did, you'd probably have to get your app agreement resigned, etc. There's no funding advantage as it's the same month and the ILR spec even says that:
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It is sufficient for the date held in this field to be accurate to within a week, providing that any approximation does not result in a learner being wrongly included or excluded in the funding calculations.
I personally wouldn't change the start date because you could end up going round in circles getting the paperwork resigned for a week's difference. The intent was there and there must have been a call to discuss the training plan with the learner and line manager - just signature issues?
Anne Griggs
Outcome of initial assessment and agreement of the training plan
Created
If an apprentice had a start date of the 4th September and did their first day of learning (evidenced) on the 4th September. The Training Plan, Apprenticeship Agreement and ILR all stated the start date as 4th September but the Training Plan wasn't signed by apprentice and/or employer until the 11th September, would we need to change the start date on ILR/paperwork to 11th?
The 25/26 Funding Rules state
57. 'After completing the initial assessment, the provider must be able to evidence that the individual requires significant new knowledge, skills and behaviours in order to be occupationally competent in their job role, and that the training required meets the funding rules. They must discuss or share the outcome of the initial assessment with the individual and their employer, so that all parties understand the results and how these results will inform a tailored training plan for the apprentice.
57.1. This outcome can be discussed face to face or virtually or can be agreed / documented via email or as part of the signed training plan. There must be evidence that the employer agrees with the information provided'.
The funding rules also state
93.1 'The broad content of the training plan must be agreed before any training is delivered'
It would make sense that the Training Plan is the evidence source to show the outcome of initial assessment has been discussed and agreed by all parties and that this was done before any training was delivered. The presence of all parties signatures would be the easiest way to evidence agreement.
What are you thoughts? How you others approach this?