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Hi, depending on when this learner started, you may be over complicating this, as the ruling changed this year for part time apprentices. https://assets.publishing.service.gov.uk/media/6875204b55c4bd0544dcae08/Apprenticeship_funding_rules_2025_to_2026_v2.pdf
So a decision needs to be made as to whether the apprentice can reasonably complete the apprenticeship within their working hours. If not, how much you extend them by needs to be based on what is practical, as opposed to being formula driven.
Thanks - we agree that this year is much easier and offers equity which is brilliant. Our challenge is that the learner started in the funding year 24/25. I am questioning the hours we calculated as it still doesn't sit comfortably with me. I've re-read the 24-25 funding rules and applied the part time calculator from 23/24 - we'd love a different perspective and how we have applied our understanding of the rules compared to how others do this.
Tammy Elward
Planned Duration and OTJ Hours for a Part Time Worker
Created
Would love some help here as I am not comfortable with the planned OTJ for a part time learner. We've followed the guidance from the 24-25 funding rules and used the OTJ hours calculator but the final output is the learner is expected to do 29% more OTJ hours than their peers despite being on the same programme. It seems to disadvantage her for being part time and I am wondering if we are doing something wrong, or if there is a problem with how we are calculator her months on programme or the OTJ hours with the calculator being 23-24.
The whole cohort are on a 16 month programme and using the calculator, the minimum OTJ hours are 379.
The learner works 16.5 hours term time only so needs an extended programme. We needed to work out average hours, 16.5 x 39 weeks = 643.5/ 46.4
(52 weeks minus stat leave) = 13.87 hours a week.
So 16 months x 30 = 480
480/13.67 = 34.6 months
Practical period start date – 6.11.2024
End date – 8.12.2027
Weekly hours 17 (rounds up from 16.5)
Calculator gives 489 hours.
This is much higher than the rest of the programme which is 379 hours – this is 110 hours which is 29% more hours. Can someone spot if we have applied the formula incorrectly or if we have misinterpreted the rules? It seems disproportionate to expect her to do such a large number above her peers.
This is especially pertinent as this year, we now have the new set minimum off the job hours set at 348 for this apprenticeship.
I want to check our calculations and would love any feedback.