Break In Learning - showing on ILR

Hi Martin,

You need to record the actual end date as the last day prior to the BIL and outcome as withdrawn code 3 but you do not record Actual hours.

See the guidance from the ILR Provider Support guidance.

Apprentice takes an agreed break in learning

If the apprentice is taking an agreed break in learning and intends to return, for example for economic reasons, long term sickness, maternity leave or religious trips, then the programme and component aims must be closed. Refer to guidance for recording an agreed break in learning.

The Date applies to for the latest Apprenticeship contract type FAM records (on the programme aim and any English or maths aims) must be set to the Learning actual end date of the aim.

Record any repayments of employer co-investment, if applicable, using AFinType = PMR and AFinCode = 3.

You must not record a break in learning unless the employer and apprentice have agreed this, the apprentice is intending to return to learning at a later point, and you have evidence supporting this.

When the apprentice returns, a new programme aim and new component learning aim(s) are recorded. Refer to guidance below for recording new aims when an apprentice returns from an agreed break in learning. The original learning aims on the ILR must not be reopened.

Record the price details as required using AFinType = TNP and the applicable codes. The price recorded on the new programme aim should be the same as the price prior to the break in learning unless you and the employer have negotiated a new price for the programme.

You must continue to return all aims and financial records for the apprenticeship, including the records prior to the break in learning, until the apprenticeship is completed or the apprentice withdraws from the programme.

If an apprentice does not return from an agreed break in learning, then the learning aims must be updated to indicate that the apprentice has withdrawn. Refer to guidance for recording learner absence or withdrawal.

Recording new aims when an apprentice returns from an agreed break in learning

Learning start date

• Programme aim: Date on which the apprentice restarts the programme after the break
• Component aim: Date on which the apprentice restarts the learning aim after the break

Original learning start date

• Programme aim: Date on which the apprentice originally started the programme
• Component aim: New planned end date for the learning aim

Learning planned end date

• Programme aim: New planned end date for the programme
• Component aim: Planned end date for the new aim

Funding adjustment for prior learning

• Programme aim: New planned end date for the programme
• Component aim: Planned end date for the new aim

Learning Delivery FAM

Restart indicator

• Programme aim: Use code RES1
• Component aim: Use code RES1

Eligibility for enhanced apprenticeship funding

• Programme aim: Relevant code, if applicable
• Component aim: Relevant code, if applicable

Apprenticeship contract type

• Programme aim: Relevant code
• Component aim: Relevant code (English and maths aims only)

Date applies from *

• Programme aim: Programme start date (ACT record only)
• Component aim: Learning aim start date (ACT records only)

Date applies to *

• Programme aim: Not returned
• Component aim: Not returned

* The Date applies from and Date applies to fields are also recorded for Learning support funding records, if applicable, refer to guidance about .

If an apprentice on an apprenticeship framework programme has already completed the competency and/or knowledge aims of an apprenticeship programme prior to a break in learning, then these should continue to be returned as part of the ILR records.

You must continue to report an apprentice on a break in learning in your ILR records until either the apprentice returns and restarts their learning, or you report the apprentice as having withdrawn.

If the apprentice was on a learning aim prior to their break that is no longer valid when they return (for example, the certification date has passed), then you cannot class this as a break in learning. This limits the length of time that a learner can have as a break in learning.

The new provider support manual is just poor - it was much more clearly set out in the PDF document. Everything is an absolute needle in a haystack to find.

Still don't get why ILR Spec and PSM have to be online based, but funding guidance doesn't?

For Funding Model 36, when starting a break, you need to edit the ACT1 record "Date to" changed to the Actual end date.