Signing off completed Apprentices

From the Provider Support Manual:

Recording apprenticeship framework completions

For apprenticeship frameworks, you must record the following when the apprenticeship has been completed:

• All the component learning aims within the programme must be closed with the Learning actual end date set to the date of the last learning activity for the aim(s).
• The programme aim should be closed with the Learning actual end date recorded as the date of the last learning activity for the entire programme.
• The Date applies to must be recorded on the latest Apprenticeship contract type FAM record as the same date as the Learning actual end date for the programme aim.

When the apprenticeship framework is achieved, the aims must be updated as above and the Outcome on the programme aim recorded as code 1 ‘Achieved’.

All open and closed learning aims that are part of the apprenticeship framework programme must be returned on the ILR until the framework is completed.

Recording apprenticeship standard completions

For apprenticeship standards that complete their learning on or after 1 August 2019, when all of the training and end point assessment elements have been completed, the following should be recorded:

• All the component learning aims within the programme must be closed with the Learning actual end date set to the date of the last learning activity for the aim(s).
• The programme aim must be closed with the Learning actual end date recorded as the date the training period for the programme was finished, not including the end point assessment period.
• The programme aim must be updated with the Achievement date recorded as the date the end point assessment period for the programme was completed, whether the outcome was a success or a failure.
• The Date applies to must be recorded on the latest Apprenticeship contract type FAM record as the same date as the achievement date for the programme aim.

When the training period for the apprenticeship standard is complete, but the end point assessment period is incomplete, the Outcome must be recorded as code 8 ‘Learning activities are complete but the outcome is not yet known’. When the end point assessment period for the apprenticeship standard is complete, the Outcome field must be update accordingly. If the apprenticeship standard has resulted in a failure at the end point assessment, the Outcome on the programme aim must be recorded as code 3 ‘No achievement’. If the apprenticeship standard is successfully achieved following the end point assessment, the Outcome on the programme aim must be recorded as code 1 ‘Achieved’.

All open and closed learning aims that are part of the apprenticeship standard programme must be returned on the ILR until the standard is completed.

In order to be recorded as ‘Completed’ (Completion status code 2), both the training and end point assessment activities for the programme must be completed. An end point assessment that has resulted in a failed outcome can be classed as complete as long as the learner reaches the end of the end point assessment period, rather than withdrawing. If either of these have not been completed, then the programme aim cannot be recorded with Completion status code 2.

Hi Martin

Can I jump in an ask a question please as we are having one of those conversations in the office.

What is the trigger on the ILR that initiates the 20% completion payment?

When the completion status is recorded as 2 and for frameworks the actual end date and for Standards the Achievement date is entered.

HTH

Thank you Martin, you've made my day

Hi all,

We have carried over some apprentices (standard) to 20/21 as the EPA is still outstanding and the learning planned end date is in 20/21 (December 20). So now we can complete them as they've finished their EPA. Learning actual end date was in last year July 20. Are we going to lose the on program instalment payment we got paid in 20/21 (Aug, Sep, Oct, Nov)? 

Many thanks.

The monthly payment for 20/21 will be withheld until you update the completion to 2 and enter the achievement date when any balance payment and the competition payment will be made.

Have you not already entered the actual end date as July 20 and updated the outcome to 8?

Hi Martin,

Thank you. We should have entered the actual end date July 20 and updated outcome 8 in 19/20 but we haven't. That's why I think the on program payment in 20/21 will be an issue. Do you think so too?

You should enter prior to R14 the actual end date, achievement date, completion status (2) and outcome as appropriate and you should receive all the payment due in 20/21.

Hi Martin,

Thank you very much. Always appreciate your help. Have a great day!