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I think the last official template was about 6/7 years ago? And even that was done very bregrudgingly...
Essentially, if you have appropriate systems to show the agreement of learners/employers/staff to any change you don't need "hard copies" of anything (with the possible exception of the Apprenticeship Agreement)...
Catarina Smith
Hard copy ILR
Created
Hi All,
When collecting learner data for the ILR we have our 'ILR form' - this includes the Privacy notice, and we collect a learners personal data on it. Other information is collected on the ILP paperwork (i.e. Start and end date/apprenticeship qualification codes/commitment statements/programme duration/PED/EPA info).
I am wanting to update our form, to create one for continuing learners where they progress to a new learning programme after achieving, yet I cannot find any guidance or reference to creating an ILR data collection form. There is also no longer a template (that i can find), but I recall one in which you were required to complete the status codes for BIL, and create a new one when the learner restarted. Or upon completion it was updated with the completion code and outcome.
In the past I understood that on the 'hard copy' form we would record outcomes and learner status codes, we would also complete a new form each time the learner was suspended and re-started. We currently do not do this, as records are electronic - we update the ILR on the Yeti system, to submit for return. (We complete the necessary agreements for BIL/withdrawal/completion). We record BIL agreements on separate forms, and restarts on restart interview forms. (If learner details have not changed then we do not require them to re-submit all their personal data that we currently hold.)
Please can someone confirm
1) Is there a template of an ILR data collection form? - where can I find it?
2) Providing all personal information hasn't changed learners need only confirm no change. (i.e ILR for progressing learners)
2) MUST the 'hard copy' form include a record of the status and outcome? (usually evidenced in portfolio sign off and exam results etc)
3) Must a new ILR form (Hard copy) be completed upon return from a BIL?
As everyone has bespoke versions of their paperwork, it's hard to establish exactly what paperwork we need to collect and keep 'hard' copies of when everything is digitalised. I want to ensure our processes are streamlined and documented compliantly.
TIA