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Hi. Following on from this. We have a learner who left full time classroom in Sep 21 and then started an Apprenticeship in Jan 22. We have recorded as a withdrawal and then new start. I am being told it should be recorded as a transfer. But by doing so they would appear on PDSAT 22B-005 Transferring Learners, where its saying learners have not been transferred within 1 calendar month.
Can I transfer outside the 1 month window? Or should it be a withdrawal and new start?
Per my response above, there's no *mandatory* maximum to the gap between transfers. There are often perfectly valid reasons why the gap is longer than a month (Christmas holidays are often a main culprit), the PDSAT report is, as usual, an "Are you sure?" report, not a "This is wrong" report.
Having said that (!!!), this sounds like a withdrawal to me, unless there's been a *lot* of faffing to get the Apprenticeship set up. If the learner wandered off in September and has suddenly popped back up now, that's a withdrawal.
If you've got a big old story you can tell an auditor about why it's taken this long to start the App, then that's all well and good, but the other point to note is any gap longer than 120 days (which you must be close to here) will result in the transfer record counting as a fail in the QAR calculation *anyway* (this was introduced after some "crafty" people went through a phase of transferring learners to nothing...)
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Transfering from Study Programme to Apprenticeship
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Hi all,
Has anyone had a situation whereby there has been more than a month when a learner has transferred from full-time to an apprenticeship due to a delay in an employer setting up their account on the apprenticeship service? It would be unfair for us to have to record this as a withdrawal from the FT programme when the situation is out of our hands.
We are having quite a few issues with transferring learners because of this.
Thanks - Christine