EPA Achievement date

The date they complete the last element of the EPA.

Thanks for quick response Steve - so just to clarify, this would be the July date when they sat the EPA? 

Yup, the date you find out what happened is kind of immaterial.

Hi Steve Hewitt - that's great - would you be able to sign post us to the guidance / spec where this is defined please? Everything we have found around the definition of the achievement date for Apprenticeship standards is fairly ambiguous, yet as you have described it, this makes perfect sense.

Also, what should we be keeping on file to evidence this date (I don't believe the EPAOs we have used to date include the date of the actual assessment on their documentation / certificates - although I'm sure there would be other evidence we could capture?

Thanks

I guess I've been considering it a "truth universally acknowledged"? It's how we've always recorded end dates?

Provider support manual: Recording apprenticeship outcomes and completion (submit-learner-data.service.gov.uk)

• The programme aim must be updated with the Achievement date recorded as the date the end point assessment period for the programme was completed, whether the outcome was a success or a failure.

Completion is when someone stops doing things, not when we receive the notification of how they've done?

The certificates I've seen have had a date on, so that makes things easy, but otherwise I'd assume you'd have some sort of booking with the EPAO that was a date?

Interesting, we always use the date they completed the EPA so the date on the confirmation from the EPAO.

I am getting R122 for 202/21 ILR R14 where we have entered Achievement Dates in August/September, i.e. 2021/22. As R14 is still open this made sense but I get R122 error. Should I take those dates out and roll forward the learner into 2021/22 just to enter this date?

OOH! I've got a client getting this too and it was breaking my brain, but this is it, isn't it? it can't see the Ach dates in 21/22 and that's why the R122 is happening!!!

So, yes, we'll need to put them back to 1 & 8 in R14.

I may have an alternate solution. I created a 2020/22 FAM ACT record with the Actual End date in and the rule violation went away in R14

I then created a second FAM ACT record for 2021/22 with the Achievement date in, and now need to test this in 2021/22 R03

So

Actual End Date in 20/21, with FAM ACT date = Actual End date, 20/21 R14 no rule violations

Achievement Date in 21/22, with FAM ACT date = Achievement date, 21/22 R03 no rule violations

Yippee!

Please allow me a last minute (R14, eeek!!!) addition to the query.

What should be recorded as the Achievement Date Steve Hewitt (in your opinion) where undertaking EPA was not required due to covid flexibilities.

https://haso.skillsforhealth.org.uk/wp-content/uploads/2020/04/2020.04.16-NA-and-RN-Flexibilities-FAQs.pdf

Thanks,

Peter

Ooh, nice.

Was there a date on the Cert (and was it before 1 Aug!!!)? Would be tempted to use that? Or, in the circs, 7 days after gateway?

Can't see anything formal in ILR Spec or Funding Rules, so make it consistent and note it in the files to show an auditor.

The date I used was the date these apprentices were submitted to the EPAO upon completion of their degree, and where applicable, English and maths. A lot of them were after 31st July - although some only just. I'm just shy of a big funding milestone (and target) in 20/21 so hoping to pull a few of these achievements forward a bit (whilst strictly sticking to the rules!!!). 

Again, I think it's about consistency innit? The date you've chosen sounds fine, is easily demonstrated and makes some sort of sense, but because there's a big whack of money intrinsically linked to that date, I wouldn't be messing about...

Think how much of a head start you'll have on your 21/22 targets though ;)