Backdate BIL to previous academic year, after hard close

Correcting data errors after hard close

If data is found to be incorrect after the hard close (R14) of the previous year and the data is incorrect due to an administrative error, then the data should be corrected in the ILR data for the current year and continue to be returned for the duration of the current ILR year. The previous year’s ILR file cannot not be amended.

Outlined below are various scenarios of incorrect data and the process for correcting these errors.

Please note that data from the previous year on the same learning aim record can only be amended in the current year if it is incorrect due to an administrative error.

You must not amend the following fields.

• Learning start date
• Learning planned end date
• Learning actual end date- If an aim that was recorded as complete in the previous year’s R14 ILR file and continues to be returned in the current year, then the Learning actual end date must not be changed.

The guidance does not contain learners who should have been recorded as on a BIL but the following would apply excepting you would set the completion status to 6

Learners reported in the previous year as continuing who have now been identified as withdrawn

On the learning aim, set the Completion status to code 3 ‘withdrawn’ and complete the Withdrawal reason field with the relevant code. Record the Learning actual end date as the last day the learner was in learning: this will be in the previous ILR year, do not use 1 August of the current year.

HTH