ALS Evidence to support monthly claim

Its in the funding rules

 P85 Where the assessment identifies a need for reasonable adjustments to enable the apprentice to complete their apprenticeship, and where the provision of reasonable adjustments will incur costs to the provider, this must be clearly evidenced and documented. This must include: P85.1 documented evidence demonstrating the apprentice’s learning difficulty or disability;

P85.2 a documented assessment of how progress towards completion of the apprenticeship would be directly impacted without the reasonable adjustments being put in place;

P85.3 details of the reasonable adjustments necessary to enable the apprentice to complete their apprenticeship; and

P85.4 a documented and clear plan for delivering the reasonable adjustments throughout the apprenticeship. This plan must be agreed and signed-off by the apprentice, and with the apprentice’s consent, it should be shared with the apprentice’s employer.

All of this evidence must be in place, and the reasonable adjustments being delivered, in order to qualify for learning support funding for each month that it is claimed. Further details about the evidence requirements can be found in paragraph P370.

P370 Where learning support funding has been claimed, the evidence pack must include the following: P370.1 Evidence that an assessment to identify the reasonable adjustments that the apprentice requires has been carried out (see paragraphs P84 and P85). This evidence must include: P370.1.1 A copy of the assessment which identifies the apprentice’s learning difficulty or disability;

P370.1.2 Details of the reasonable adjustments necessary to enable the apprentice to complete the apprenticeship on which they are enrolled; and

P370.1.3 A documented assessment of how progress towards the completion of the apprenticeship would be directly impacted without the reasonable adjustments being put in place for the apprentice.

P370.2 Documented evidence of how you plan to deliver the necessary reasonable adjustments throughout the apprenticeship. This plan is to be agreed and signed-off by the apprentice.

P370.3 For months where learning support funding is claimed, provide evidence and documented details of the necessary reasonable adjustments that have been delivered in that period (learning support funding will only be paid in months where the reasonable adjustments are required and are being delivered).

P370.4 Documented evidence of monthly progress reviews throughout the apprenticeship to ensure that reasonable adjustments are necessary in respect of the content of training, English and maths tuition and/or end point assessment at different points during the apprenticeship. This evidence will need to confirm the effectiveness of the reasonable adjustments and how these have been adapted where necessary.

P370.5 Additional information where exceptional learning support (ELS) is claimed for an apprentice. In these circumstances, you must also include the application and supporting evidence for the claim – which includes details of the reasonable adjustments and the actual costs incurred.

Thanks Martin for your response,

Aware of what the funding rules state it was more around the  acceptable level of 'detail' that you need to document such as in P370.3 or is this not such a focus these days.

Yes you must have evidence of delivery for every month ALS is claimed.

Hi all.

We are waiting to track down an elusive EHCP for an apprentice aged 20 which we only recently realised was in existence. The apprentice had been on programme for 6 months, and I believe that the evidencing if the EHCP would mean that both us the provider and the apprentice employer would be due the £1000 incentives. We are hoping to gain a copy to also give them relaxation on one of the functional skills that they are struggling with.

I have 2 queries, both related to this in part. As you know we are rapidly approaching the end of the funding year.  If we do get a copy of the EHCP, can the ILR still be adjusted in R13 or even R14 at a push, or does that need to be done by the close of play in R12?

Secondly, can an ALS claim be made retrospectively in R13 and or R14, if we can evidence that the extra support has been in place for x amount of months etc?

Many thanks and happy Friday.

Ian Pearce

If the ALS claim is included in the final return (R14) then any retrospective claim for 22/23 would be paid.

HTH