EPAO Responsibilities when Subcontracting

Still the same in 2021/2022

P157 The employer in consultation with the main provider must ensure that the apprentice is prepared and understands the end-point assessment process. Engaging the end-point assessment organisation can be at any time, but to ensure timely delivery of the end-point assessment, the dialogue must commence at least 6 months before the planned end date of the apprenticeship. As part of this process all information required for the end-point assessment must be ready to present to the end-point-assessment-organisation for the gateway.

P163 It is the responsibility of the employer to select the end-point assessment organisation and negotiate the price within the funding band for assessment. You must contract with the end-point assessment organisation that has been selected by the employer and lead the relationship with them including where you subcontract the delivery of apprenticeship training. This allows you, on behalf of the employer, to make payment to them for conducting the end-point assessment. The written agreement must set out the arrangements for sharing relevant information about the apprentice so end-point assessment and certification can take place, including arrangements for any re-takes and payments. This must also include arrangements for a change of circumstances, which may delay, or lead to the cancellation of, the end-point assessment.

HTH

Thanks Martin, couldn't see for looking! 

Hi Louise,

If it helps we asked our internal auditor this question a while back and they advised in addition to us having the contract in place with the EPAO that we should be responsible for processing the gateway paperwork.

The process we follow includes:

1) registering the learners with the EPAO.

2)  audit checking the OTJ log

3) ensuring that the evidnece is correct

4) uploading gateway evidence and booking and paying for the EPA.

I hope this helps.