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It is different for the programme aim this must continue to be reported as completion status 1 when they complete training and are awaiting the EPA but with the outcome as 8 until they complete.
Once EPA is completed you update the outcome, Achievement date and the Date applies to.
Component aims are reported as completed 2 in the normal way.
So, for a Prog Aim, these are the steps:
At Gateway:
CompStatus 1, Outcome 8, ActEndDate [gateway date], AchDate Blank, ACT To Date Blank
On Completion of EPA:
CompStatus 2, Outcome 1 (pass) or 3 (fail), ActEndDate [gateway date], Achdate [completion of EPA date], ACT To Date [completion of EPA Date]
NB This will cause the Very Annoying *warning* LearnDelFAMDateTo_02 to trigger, it can be safely ignored (we've been trying to get rid of it for three years!).
The learning actual end date. 'Gateway' is not officially an ILR field, but oftentimes is the same as the learning actual end date. Depends on the nomenclature used at your organisation really.
Hi
Steve Hewitt what is the gateway date?
I've read various comments on here and people seem to use different dates for the achievement date. Obvioudly I know we can't add the achievement date or outcome until we are notified of the result from the EPAO, but I have advised we should use the last date any activity for EPA took place regardless of when we are notified of the result. The only reply I've received from ESFA is "The date you should use is the date the end point assessment period concludes.", but when is that?
Christine,
The standard assessment plan documents the stages of the EPA and content and typically include a Test, Observation and Discussion when all have been completed you may use the date the last component was completed for the completion date but at this stage you may not know if the Apprentice has passed, failed or requires a resit/withdrawn and you cannot record as completed so it is better to wait until you know the outcome or you are advised of it by the EPAO and use that date for the Achievement date for the Programme aim.
As Ben has said ignore any reference to gateway date as this is not an ILR field.
HTH
Rachel Jobes
End/ Achievement dates
Created
Hi, we previously entered learning actual end dates, completion status of 2. The learner has completed their learning but is awaiting their EPA. We also entered an outcome indicator of 8.
Originally we received this error message "The Achievement date must be returned". Our third-party software advised us to change the completion status to 1.
We now receive 2 other errors - Rule Name - "CompStatus_02", Error Message "The Learning actual end date must not be returned for this Completion status" AND then error Rule Name - "R123", Error Message "The learner is continuing or intending to continue, therefore do not return the 'Date applies to' for the latest ACT record".
Can anyone advise, we constantly have problems around completion dates and end dates.
Thanks,
Rachel