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Brilliant, thanks for the quick response. It is good to confirm that we are following the correct process.
For apprentices that go onto a break in learning and decide to withdraw, with this actioned on their ILR records in the funding year after their learning actual end date, they still appear on our QAR data set with a completion status of 6. Is this something that you have any knowledge or experience with? We are awaiting a response from the QAR support team but they have not been quick to respond! We know that our student record system (Aptem) is including these records in our ILR batch as they are not all appearing on our FRM08 report, and any apprentices that were previously on our FRM08 report get removed when we update their ILR record to a withdrawal.
Steve Tayler
Break in learning to withdrawal
Created
When we have a learner on an agreed break in learning that decides to withdraw instead of returning we take the following on steps on their ILR record: Change the completion status of their learning aims from 6 to 3 and add a withdrawal reason. Their learning actual end date remains the same as their original break in learning date, even if this date is in a previous funding year.
I just wanted to check that this is in fact the correct process and there are not any additional steps that I am missing? Particularly for an apprentice that has gone onto an agreed break in learning and then in the following funding year decided to withdraw without returning to learning.