Emma Ford commented, 14 December 2023 16:43

Hi all, I've just received the below response from the PDSAT helpdesk in regards to this issue... Hope it helps. Emma _____________________________________________________________________________________________________________ Hi Emma, Thanks for your email. Please note that samplers for 2324 are not yet ready and are not part of the 2324 release yet, we will let you know as soon as there’s been an update regarding this.

1. PDSAT Sampler 2023-2024

Hi all, I've just received the below response from the PDSAT helpdesk in regards to this issue... Hope it helps. Emma _______________________________________________________________________________...

Emma Ford commented, 20 April 2022 15:06

Hi all, I raised a query this afternoon with the Apprenticeship Service support helpdesk in regards to this matter and was also told for financial year 2022 - 2023 it's still under review...guidance will be published in due course, so still none the wiser it seems. Emma

1. Funding reservation - 2022-23

Hi all,I raised a query this afternoon with the Apprenticeship Service support helpdesk in regards to this matter and was also told for financial year 2022 - 2023 it's still under review...guidance...

Emma Ford commented, 02 March 2022 09:03

Morning all, We have also raised a query with the service desk with regards to the error messages we are getting...they haven't responded as yet but I'm hoping they get back to me at some point today.  The CompStatus_02 error is triggering on the programme aim not a component aim so not really sure what's going on at this point.  Our software provider is HT Projects Limited. Emma

1. Completed not achieved

Morning all,We have also raised a query with the service desk with regards to the error messages we are getting...they haven't responded as yet but I'm hoping they get back to me at some point toda...

Emma Ford commented, 01 March 2022 16:05

Hi all, We too are getting the same error messages as above when we change the effected learners to codes 1 and 8 on the programme aim.  We also have the error message CompStatus_02 (the learning actual end date must not be returned for this completion status) even though this rule is not meant to apply to standards on funding model 36, programme type 25 (this is stated in the ILR validation rules).  Any advice from anybody would be very much appreciated. Many thanks Emma

1. Completed not achieved

Hi all,We too are getting the same error messages as above when we change the effected learners to codes 1 and 8 on the programme aim.  We also have the error message CompStatus_02 (the learning ac...

Emma Ford commented, 27 January 2022 15:44

Many thanks both.  I have added the required aims as Martin advised (the service desk also confirmed this is what we should do) and run an xml export file from our MI system through FIS and Submit Learner Data successfully without error. We have also checked the original programme planned end date remains the same in the xml export file (which it does) so hopefully we won’t be presented with any problems with regards to the above further down the line.  Thank you both for your help. Emma

1. New aim after programme planned end date??

Many thanks both.  I have added the required aims as Martin advised (the service desk also confirmed this is what we should do) and run an xml export file from our MI system through FIS and Submit ...

Emma Ford commented, 25 January 2022 12:56

Many thanks Martin...do we still use the original programme planned end date for the new aim even though the start date would be after or do we use a new planned end date just for that aim.  We've never encountered this situation before so I'm a little unsure as to what we're doing. Emma

1. New aim after programme planned end date??

Many thanks Martin...do we still use the original programme planned end date for the new aim even though the start date would be after or do we use a new planned end date just for that aim.  We've ...

Emma Ford commented, 07 January 2022 09:49

Many thanks both...I'm just a little confused as even the provider support manual doesn't suggest they have to pass (re below): Recording apprenticeship standard completions For apprenticeship standards that complete their learning on or after 1 August 2019, when all of the training and end point assessment elements have been completed, the following should be recorded: All the component learning aims within the programme must be closed with the Learning actual end date set to the date of the last learning activity for the aim(s). The programme aim must be closed with the Learning actual end date recorded as the date the training period for the programme was finished, not including the end point assessment period. The programme aim must be updated with the Achievement date recorded as the date the end point assessment period for the programme was completed, whether the outcome was a success or a failure. The Date applies to must be recorded on the latest Apprenticeship contract type FAM record as the same date as the achievement date for the programme aim. When the end point assessment period for the apprenticeship standard is complete, the Outcome field must be updated accordingly.  If the apprenticeship standard has resulted in a failure at the end point assessment, the Outcome on the programme aim must be recorded as code 3 ‘No achievement’.  If the apprenticeship standard is successfully achieved following the end point assessment, the Outcome on the programme aim must be recorded as code 1 ‘Achieved’. In order to be recorded as ‘Completed’ (Completion status code 2), both the training and end point assessment activities for the programme must be completed.  An end point assessment that has resulted in a failed outcome can be classed as complete as long as the learner reaches the end of the end point assessment period, rather than withdrawing.  If either of these have not been completed, then the programme aim cannot be recorded with Completion status code 2. Are you able to point me in the right direction of the guidance you have found so I have it for future reference. Thank you so much. Emma    

1. Employment during the EPA period re: re-sits failed

Many thanks both...I'm just a little confused as even the provider support manual doesn't suggest they have to pass (re below):Recording apprenticeship standard completionsFor apprenticeship standa...

Emma Ford commented, 15 November 2021 16:44

Hi Gaynor, After much toing and froing between the Apprenticeship Service and the Funding Rules Policy Team the Apprenticeship Service did stand by their original advice (that we should have withdrawn and restarted the apprentice), however as the DLOCK_10 error was not effecting payments and we continued to receive the correct funding for this learner in relation to both employers they then advised that we leave the data in our ILR as it was (a straight forward change of employer).  We never really did get to the bottom of the problem as to why the DLOCK error was present…I still suspect it was an anomaly on the data match report but could be wrong.  With regards to achievement rates, unfortunately this learner decided to leave our training programme early and didn’t achieve anyway, so for us had a negative impact regardless.  Sorry I can’t be of any further help, this one did take the Apprenticeship Service a good while to try and resolve, our query was raised in February and wasn’t closed off until July. Emma

1. DLOCK_10 error showing incorrectly ??

Hi Gaynor,After much toing and froing between the Apprenticeship Service and the Funding Rules Policy Team the Apprenticeship Service did stand by their original advice (that we should have withdra...

Emma Ford commented, 04 August 2021 08:28

Morning Ben / Martin, Thank you for your replies, we are going to have to withdraw this learner unfortunately as they have not been able to secure further employment at this time due to the nature of their break.  We are not even sure at this stage when they plan to return to the training programme. I did email Apprenticeship Service Support prior to posting here for confirmation on the correct process to follow but they have so far failed to get back to me. Emma

1. Apprentice has become unemployed during their Break in Learning

Morning Ben / Martin, Thank you for your replies, we are going to have to withdraw this learner unfortunately as they have not been able to secure further employment at this time due to the nature ...

Emma Ford commented, 22 July 2021 14:41

Hi Simon / Melanie, I was also on the ESFA funding rules webinar yesterday and asked the same question, they did suggest that this is something they may look into and may incorporate an update in V1 of the rules (to be release at the end of the month).  Hopefully we’ll receive some further clarification then. Emma

1. Subsidy Control

Hi Simon / Melanie, I was also on the ESFA funding rules webinar yesterday and asked the same question, they did suggest that this is something they may look into and may incorporate an update in V...