Ben James
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Ben James commented,
Learners reported in the previous year as withdrawn who have now been identified as continuing On the learning aim, amend the Completion status to code 6 (Learner has temporarily withdrawn from the aim due to an agreed break in learning). Record a new programme with the same learning aim reference(s) the following day with a restart indicator (Learning Delivery Funding and Monitoring Type = RES). Would definitely make sure there was a note in the file too, though.
Learners reported in the previous year as withdrawn who have now been identified as continuing On the learning aim, amend the Completion status to code 6 (Learner has temporarily withdrawn from th...
Ben James commented,
We personally update the paperwork and ILR just as a best practice thing, but providing the planned/actual dates aren't more than 7 days out or in different months, you should be fine. Would suggest adding some kind of note at the very least, even if you weren't updating everything It is sufficient for the date held in this field to be accurate to within a week, providing that any approximation does not result in a learner being wrongly included or excluded in the funding calculations.
We personally update the paperwork and ILR just as a best practice thing, but providing the planned/actual dates aren't more than 7 days out or in different months, you should be fine. Would sugges...
Ben James commented,
Can the main learning aim be completed, but the ZPROG and functional skill still remain in progress until such time that the functional skill is completed? then ZPROG would go 1,8 until the EPA is completed? If the learner is required to complete the functional skills in order to satisfy the gateway requirements, then the learning activities of the programme aren't complete until the functional skills are. In which case, what you've suggested would be correct.
Can the main learning aim be completed, but the ZPROG and functional skill still remain in progress until such time that the functional skill is completed? then ZPROG would go 1,8 until the EPA is...
Ben James commented,
Yes, the receiving employer If the sending employer (the employer who transferred the levy to another employer) either has insufficient levy funds in their account, or has exceeded their transfer allowance for that financial year, the apprentice’s employer (the receiving employer) will fund the training if they have their own levy balance available or through co-investment. Where this occurs, we will use the levy funds of the apprentice’s employer according to the priority ordering detailed below. We will pay for these apprentices in priority order alongside any other apprentices funded through that account.
Yes, the receiving employer If the sending employer (the employer who transferred the levy to another employer) either has insufficient levy funds in their account, or has exceeded their transfer ...
Ben James commented,
You'll get it all If the apprentice completes their programme earlier than their ‘Learning planned end date’, you will also earn any remaining funds that were due to be earned in the month of the ‘Learning actual end date’ or ‘Achievement date’, as appropriate, providing the apprenticeship funding rules on minimum duration have been met. This is the balance between the earnings to date and the total agreed price of the apprenticeship (up to the maximum value of the funding band).
You'll get it all If the apprentice completes their programme earlier than their ‘Learning planned end date’, you will also earn any remaining funds that were due to be earned in the month of the ...
Ben James commented,
The chief purpose of the reviews is to check that the reasonable adjustments are effective and still necessary. Where the support is ongoing, it makes sense for these reviews to occur every 3 months, but if you've only facilitated one instance of support and the learner's assessment clearly states that's all that will be needed, it wouldn't make sense to then conduct 3-monthly reviews when you know there's nothing to look at. Obviously as part of your standard progress reviews there should be a discussion around whether additional support is required. If so, you'd revisit their learning support plan and revise it accordingly, which may then necessitate regular 3-monthly support reviews.
The chief purpose of the reviews is to check that the reasonable adjustments are effective and still necessary. Where the support is ongoing, it makes sense for these reviews to occur every 3 month...
Ben James commented,
Normally, and with regard to your specific example, if the data is not corrected prior to hard close, you will miss out on payments to which you were otherwise entitled. Once the funding year is closed, payments don't generally automatically reconcile, whether in your favour or otherwise. It's why it's imperative to get them resolved beforehand. The deadline to submit your final ILR and EAS return for 2023 to 2024 (R14) is Thursday 17 October 2024. 2023 to 2024 ILR data cannot be amended following the close of the R14 data collection. We will be unable to reconcile earnings for inaccurate ILR data/data mismatches after R14 (hard close).
Normally, and with regard to your specific example, if the data is not corrected prior to hard close, you will miss out on payments to which you were otherwise entitled. Once the funding year is cl...
Ben James commented,
Thanks Ben. Would the associated ACT End Date (on the Prog code) need entering to match the actual end date? If so, would it need changing when the '1' is changed to '2'? No, you can leave it blank. It only demands that there be an Applies To date if the completion status isn't 1. You would only enter it once you knew the outcome of the EPA period. Would I add the actual off the job hours when the Prog code is changed to completed / achieved? Yes, you would.
Thanks Ben. Would the associated ACT End Date (on the Prog code) need entering to match the actual end date? If so, would it need changing when the '1' is changed to '2'? No, you can leave it bla...
Ben James commented,
Rachel Dennis You would enter the learning actual end date for the programme aim in the 23/24 ILR, yes. The completion status has to remain as 1 until the end-point assessment period has concluded, whether achieved (2/1), failed (2/3), or withdrawn (3/3). As this was not the case until 24/25, you wouldn't reflect that in the 23/24 return.
Rachel Dennis You would enter the learning actual end date for the programme aim in the 23/24 ILR, yes. The completion status has to remain as 1 until the end-point assessment period has concluded,...
Ben James commented,
Not a legal expert in the slightest, and would strongly suggest consulting your legal department/counsel if you have one, however.. Couple of things to note: We (as a training provider) don't use this clause, though we do include something similar which says if the apprentice leaves after having completed the underpinning qualification, but prior to EPA, we reserve the right to invoice the employer for the completion payment. Understandably some employers do not agree to this and we have at times had to remove it from the template agreement where it is deemed to be incompatible with their standard position The bit which says in accordance with the Payment Schedule and otherwise at any time for services rendered implies that they wouldn't be in their right to invoice you for future payments, if in fact that's what is happening, on the basis that those services have not yet been rendered. It does, however, make some sense for them to want you to pay for services rendered if they have not in fact been covered by your levy funds for one reason or another The funding rules prevent the provider and employer from asking the apprentice to financially contribute, but there's nothing that I can immediately recall that says the provider cannot invoice the employer separately, providing they have made it clear within the training services agreement that this may happen Would be interested to hear others' perspectives though.
Not a legal expert in the slightest, and would strongly suggest consulting your legal department/counsel if you have one, however.. Couple of things to note: We (as a training provider) don't use ...