Guidance: Complete DWP New Provider Form and Legacy Contracts Off-System Payments

From 1 April 2026, responsibility for apprenticeships transferred to the Department for Work and Pensions (DWP) from the Department for Education (DfE).

As DWP will now issue all EPA payments for legacy contracts, we require details from you to register you on our systems.

Page 1 – Supplier Details 

• Full legal Supplier Name entered (no abbreviations)
• Address Line 1 completed (building + street)
• Address Line 2 completed (if applicable)
• Town/City entered
• Postcode matches the address 

Contact Information

• Telephone number included with area code
• Primary email address is valid and monitored
• Email suitable for purchase orders and official communication 

Bank Details

• Account Name matches bank records exactly
• Account Number is 8 digits
• Sort Code is 6 digits (correct format)
• Bank Name entered correctly 

Supplier Identification

• DUNS Number provided (9 digits – mandatory) 

Page 2 - Learner & EPA Details Checklist

• Learner ULN entered (correct 10-digit Unique Learner Number)
• ULN checked against ILR records for accuracy

Employer & Standard Details

• Employer Name completed in full
• Matches employer records / contract
• Standard Code entered correctly
• Standard Name entered in full
• Code and name match the same apprenticeship standard

EPA Financial Information

• Total EPA price agreed with employer entered (£)  
  Value matches contract or agreement
• Funding Band Maximum (FBM) entered  
  Checked against official funding band for the standard

EPA Completion Status

• EPA completed? marked Yes/No  
  Answer reflects actual learner status
• Has the ILR been fully updated to reflect the learner’s status? marked Yes/No

Payment Information

• Amount to be paid (£) entered
• Value is accurate and agreed
• Payment amount aligns with: EPA completion; Contracted price and Funding rules

Final Checks Before Submission

• All required fields completed
• No missing supplier or learner details
• Names and ULNs match ILR records
• Bank details verified and accurate
• Financial figures checked and consistent
• No spelling errors or formatting issues
• Unused learner columns left blank (not partially filled)
• Form reviewed before submission

Need support?

If you have any questions or require further clarification regarding the completion or submission of the DWP Payment Request - Legacy Contracts form, please contact your DfE Account Manager.