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Hi Ruth,
My understanding is that if a learner starts late in any way on a T Level (as with anything else) you should only enter the actual planned hours you will deliver, you can't count last year's also. As the programme is only going to run for a year, I would hope that the funding reports would then calculate your funding figure based on the one year's worth of hours.
You are correct, you would sit in band 5, but I'm not sure if there is any other way, or if any consideration has been made for this scenario.
I would ask the service desk anyway and hopefully you'll get put in touch with the T Level team.
This may also be useful: Provider Support Manual: 2023 to 2024 - Recording breaks in learning, transfers and restarts (submit-learner-data.service.gov.uk)
Hope that helps somehow?
Harry
Thanks Harry Jerome
So band 5 is probably the answer, that seems like a huge oversight in the way this was set up.
Well this is interesting! From the Service Desk;
The best way to record this will be to use the original details in the ILR record - to be returned in your 23/24 data (from R01 onwards) - effectively recording a start date in Aug/Sept 2022, as per the example data below:
- Start date - Sept 2022
- Original start date - left blank
- Planned end date - June 2024
- Restart indicator - left blank
- Planned hours - full planned hours for the 2 year programme (no reduction).As long as the previous provider has closed the aims when the learner left, this ILR record will not try to draw funding for 22/23 and will only draw funding for the learner for the 2nd year (23/24). It will also trigger the system to ignore the learners current age (if they are 19 at the restart) - they will be 16-18 at the programme start in ILR validation and should be recorded as FM25, SoF107.
Please note - recording the above should only be carried out in your data (from R01 onwards), and not in your R13/R14 (previous year); otherwise, the system will try to generate funding for both old and new providers.
So basically, enter fake info. It suits me as a solution, but it's rather odd. They clearly didn't consider, when writing the rules, that a student might change provider mid T Level. I shall be keeping this email to show to auditors! There really needs to be published guidance on this. With T levels increasing, the number of students moving provider mid T level is going to increase. We can't be the only ones this is happening to.
Harry Jerome Just tagging you in case you didn't subscribe to this thread.
Ruth Canham-James
T Level Student Transferring Provider
Created
How do I functionally code a student in the ILR, when they are only doing the second year of a T Level with us, having done the first year elsewhere? I can't find anything in the guidance, or any posts on here (though searching for posts on here is drastically hampered by the results not appearing in chronological order, and adding " " around terms doesn't work).
Do we just record the planned hours for the one year? What does that do to the band? The rates and formula guidance says;
We'd only end up in band 5 if we recorded the one year hours, which is less funding that half a band 6 (half because that's the rate for two years).
Do we report the full two year hours as if that's what they did, but record one year dates and it'll work it out? How would an auditor react to that when you can't prove anything from the first year?
I'd ask the service desk, but they don't seem to do anything but read the guidance I already read (and then sometimes give me factually incorrect info anyway).