Learning Actual End Date

Institutions must record student withdrawal dates promptly and accurately in order to reflect the last date of actual recorded attendance

HTH

Hi David,

Yes, you should withdraw the learner with the last date of learning/engagement you have which would be in 21/22.

This learner will drop off your 16-18 count. I expect this learner did meet the qualifying period in 21/22. Usually these would be picked up on FRM27 and funding could be clawed back but 16-19 funding isn't captured. Financial Assurance: Monitoring post-16 funding for 2022 to 2023 - GOV.UK (www.gov.uk)    The 22/23 funding you would receive will be removed as per your next return when you put in the 21/22 end date and if the learner met qualifying period in 21/22 you were eligible for that money also this learner will then show as a - on your R04 to R14 ratio at the end of the year.

I'm not sure if you need to do anything with paying back anything for the overclaim in 21/22 since you had incorrectly claimed retention funding since you had the learner 'continuing' past 30th June. The only way I can think of this happening is paying this back is inputting a minus value in your EAS statement which is what they advise for other funding streams.

Martin West Guidance from the PSM on Breaks for 16-19 year olds;

For 16-19 funded learners

The ILR does not record breaks in learning for 16-19 funded learners (Funding model 25 and 82).

If a 16-19 funded learner has agreed a leave of absence with you, then the learning aim record(s) should be left open. When the learner completes their learning aim(s), these are closed in the normal way.

If the learner withdraws from learning, then the learning aims are closed. If this learner later returns to the same programme of study, these aims can be reopened at your discretion depending upon the timing.

If a learner is absent on an agreed leave of absence at the start of a new teaching year, then you must continue to submit an ILR record for the learner and should record the planned learning hours that the learner will undertake for the year when they return to learning.

So nothing was done wrong. Personally, if they were not back by the Christmas of the following year, I'd probably be withdrawing, but there's no hard rule on that.

But agree with everyone that the actual end date must be accurate and backed up with evidence, so should be in 21/22. It doesn't say that above, but the ILR Spec is clear that this is always the case.

Regarding the "overclaim" in terms of having reported someone as retained when it turns out they weren't, I don't think there's anything you can do. You can't hand back funding like you do with AEB, as it's not really a fixed value, it just impacted on a factor I think? You'd have to ask ESFA.