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Do you have a relationship with OfS? That field is only used by them as far as I know, but if you deliver Level 4+ (so obliged to complete the HE data set), but don't deliver recognised HE (degrees, HNC/HND etc), and so don't have a relationship with OfS, who is even using this data?
If you do have a relationship with OfS, bear in mind that OfS only ever see our R14. So the study year I guess would be the study year they were in at the end of the academic year? In this case, year 2 by the R14 for 23/24. You definitely don't need to be changing it mid academic year. A Jan to Aug course is tricky to code for OfS. Two study years but three academic years, different FTE in each academic year. At least it doesn't go in the HESES! I think it would go;
Jan 23 - Jul 23 - 22/23 ILR - Year 1
Aug 23 - Jul 24 - 23/24 ILR - Year 2
Aug 24 - Aug 24 - 24/25 ILR - Also Year 2
Hi Ruth
Our College Group delivers both prescribed, and non-prescribed HE courses, so yes, we do have a relationship with OfS. I wasn't too sure if posting this request here was correct, but we are now required to return HE data on all Level 4 courses and above.
I was fairly confident that the data is only looked at by the end of the academic year (R14), so like yourself, my hunch was to report the outcome of the year.
Thank you very much for your reply and thoughts.
Mike Smith
YEARSTU increment for HE learner with a January start enquiry
Created
I have an AAT learner who began their course in January 2023, and is expected to complete August 2024. I am currently assessing their YEARSTU (Year of study) field for their 23/24 rollover, but unsure of what to enter. Naturally, they are currently in year 1, and this won't reach the start date anniversary until January 2024, so do I adjust to year 2 as it happens, or for the 23/24 enrolment record, make it year 2 now as the learner would have reached this figure come the end of the 23/24 academic year?
I have searched multiple documents, but have yet to find a scenario which covers a mid-year start.
Many thanks, Mike.