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This is exactly why PrevLearnerRefNumber exists in the ILR!
you DEFINITELY need to use this for anyone who has aims continuing from 22/23 into 23/24 or your QAR will be a mess (although now they're moving to use ULN it might not be as bad as it has been in the past).
Anyone who is ONLY in 23/24 it doesn't matter (to the ESFA) if they have one learner ref in R03 and a different one in R04. Depending on internal reporting and volumes of learners involved, you might want to hold the old ref *somewhere* on your new system not in the field above (because you wouldn't want it in the ILR for those learners).
R59 would only kick in if you were including/duplicating records in the *same* ILR, not between one month and the next.
Thanks for the response.
For the learners that are only in 23/24, would it cause any issue if we populated the PrevLearnerRefNumber with the number they had at the start of 23/24? Even though this number wouldn't show in any previous acc years?
Our new system doesn't have another field we could use.
Hannah O'Shea
Can we change Learner reference number mid academic year?
Created
We are in the process of moving MIS.
We have existing 23/24 data in our existing system, however, when we migrate this data over to our new system we want to update the learner reference number to a different one. We plan to do the move in November. So R03 will go from our old system with their current ref number, and R04 will come from our new system with new ref numbers.
If we report the Learner Reference Number in the previous year with the old learner reference number, would that prevent us from having any issues?
Our dataset will include learners that appear in our 22/23 ILR, as well as learners that only appear in the 23/24 ILR.
Can we do this and will it cause any issues? I am reading things about R59, but am unsure if this will impact us?
Thanks,
Hannah