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Always record what was true, even if that means you lose some of the funding. You definitely can record a Start Date in a closed year even if the record didn't exist in that year. If you use SCORE, I think it comes up in a report on there, but it's not an error.
We've done this before when we've been told post R14 that someone actually started in the previous academic year. I won't record that start date as 1st August just to pull in all the funding, and I tell the team how much funding they're lost because of late notification.
Ruth Canham-James Will this not produce an FRM error if they were not reported for the aim at R14 and now are in the new R1 ILR?
The are FRM rows that are definitely wrong, but can't be validation errors as they require comparison with more than just an isolated ILR. Like FRM06 - "Continuing learners from last academic year who do not appear in this year’s ILR". That needs a comparison with your latest ILR and you last R14. I can't see an opposite of FRM06 though which would look for something in your current ILR, with a start date in last year, that didn't appear in your last R14. Even if there was, what can you do? You need to reflect the truth in your data. I have heard of providers pushing the start dates to 1st August to get all the funding, but it's just wrong. As Steve says, not all FRM rows are errors, some are just things you need to explain.
I am pretty sure there was an FRM in the early days of them for the opposite of FRM06...aims appearing after hard close it but could be that there isn't any more. And as you and Steve say....mark 'em as a known issue and have an explanation handy, I guess. I certainly agree that the days of using 1st August for funding purposes are and should be well behind us,,,any auditor worth their salt will filter the relevant DSAT to highlight aims starting then.
Emma Ford
Component learning aims (functional skills)
Created
Morning all,
Can anybody please advise of the correct process to follow if a learning aim (functional skill) from a previous funding year now needs to be added to the ILR in the current funding year.
Should the aim only be backdated as far as 1st August in the current year or can the aim be backdated to the actual start date even if in a previous funding year?
Obviously no funding would be paid in respect of the previous funding year if this was the case but just want to ensure the data is recorded correctly in respect of start date etc.
Many thanks
Emma