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Would definitely take the WEX aim out if they didn't do it. But, yes, if they did ***something*** whilst all their mates were out on placement, you're due the hours, so make sure they're included in the EEP number. Obviously as this is just one number per learner and not attached to "aims" as such, as long as you know what you've done, that's all that really matters.
Yes, we do that. Take the WEX aim out of the ILR, but retain the hours if we know they did alternative EEP activity. It's all one homogeneous EEP value in the ILR, so it doesn't matter where it sits internally, except for your own sense checking.
The tricky bit is making sure you have evidence for that other activity, as we sometimes find they didn't make a register for it. They have to deliver extra hours, not just claim some existing enrichment hours twice. "Work Experience" in the ESFA definition doesn't have to be a placement, but the WEX aim is only actual placements (even if internal realistic working environments).
Take out completely. PSM Data Management Principles:
Principle 1: The ILR must accurately describe the provision delivered to each learner
The data you record on the ILR must accurately reflect the journey for the learner and what has happened. Inaccurate information must never be entered even where it is perceived that this would result in a more equitable claim for funding or accurate record of performance.
If no learning is delivered for a learner, then no learning should be recorded on the ILR.
For example, if a learner withdraws without attending the first class, then this learner is not included on the ILR.You must not record this on the ILR with a Completion status of ‘withdrawn’.
In our MI system, it amounts to the same thing. If we record a withdrawal with the same start and actual end dates, it auto takes it out of the ILR unless we actively tick a box that says "Attended for one day only".
Sarah Wartnaby
WEX hours - help
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Hi, we have a couple of learners who did not completed work experience and the hours that were planned against it, were re-absorbed into the EEP hours for enrichment activities instead.
With ILR do we withdrawn the WEX aims and move the hours into enrichment? or do we just need to withdraw the WEX aim, not moves the hours but file not it to say hours embedded into enrichment, encase comes up at audit?
I keep going round in circles, so now asking others :)