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Hi Simon,
If I was in this situation I think I would withdraw the learner from the original A Level programme (probably with 1 day before your 2nd year A Level students come back) re-enrol the student on the 2nd year course codes with 1 year dates to finish in summer 2025.
Then in 24/25 you can flag the learner as normal & you don't have to worry about the FM99 roll-over record because it'll be closed. Then you can give a pro-rata refund for the YR2 if you collected the full fee.
You are correct that you shouldn't change the roll-over records Fund Model because it will mis-match from your 23/24 R14 to your 24/25 R04 so it's either leave them as Fund Model 99 for the entire 2 years or withdraw and re-enrol. Which since it's full cost and wont hit your retention data i'd lean towards the withdrawal.
16-18 Funding Guidance says:
36: Students who are attending programmes of more than one term’s duration and are eligible for funding at the start of their programme, will usually be eligible for funding for the whole duration of their study programme as well as subsequent funded study programmes studied immediately end-on to their initial funded programme. This includes students studying consecutive study programmes with no break in studies other than normal holiday periods. Similarly, students who are not eligible for funding at the start of their study programme are very unlikely to become eligible for funding during the period of their study programme.
As Ryan says, you could withdraw and re-enrol, though its not really in the spirit of things. They'd also have to have been granted asylum before the start of year 2. How were they in the UK last year?
Thank you Ruth.
I believe the student entered on a visa with us as the sponsor but then the student applied for asylum at some point later in the year.
So in the paragraph 36 that you have listed above, it doesn't seem to include my example other than to say my example is an unlikely scenario. My student was not eligible for funding at the start of their programme.
Thank you Ryan.
Unfortunately, the way that I have my curriculum set up in our MIS system you approach would require me to enrol the student on the same cohort twice (one with a withdrawn status and one with the new funded codes). It will not allow multiple enrolment records on the same course.
Upon further digging, I think the student didn't apply for assylum until September of the 2nd year of the programme.
I think the safest thing to do here is to keep them at FM99 as technically they were not eligible for funding at the start of their programme
Simon Gill
Fee paying student applies for Asylum mid-course
Created
We are a 16-18 provider who has a small cohort of international students who are fee-paying, alongside a large cohort of fully funded students.. We charge for each year of study for their 2 year A Level programme.
One of our students who's first year of study appeared in the 23-24 ILR as a fee paying student (funding model 99) has now applied for Asylum mid-course. As such, they have not paid their fees for the 2nd year of their programme. For the purpose of the 24-25 ILR, do I need to keep the student as funding model 99, or can I change them to funding model 25 (16-19 EFA Funding). My gut is to keep them on 99 as they technically paid fees towards the 2 year programme, but want to make sure that I get this right.