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Yes, we have had a few of these. The issue you have is that you once you have claimed the income in one year, it is not possible to send the achievement through in a following year. There is lengthy discussion about it here where key points are covered.
Further education and training providers community - Completion Status/ Payment processing
That thread is a really useful read!
In terms of what to do now @..., I can't think of a way to put anything in the ILR this year. Can you organise a resit with the EPAO and arrange payment, but not record it in the ILR? That doesn't then update the LRS, but you often can contact the LRS to update records. They might want evidence of the pass.
I'd ask the ESFA service desk and see what they say. If they do have a way of recording it in the ILR this year, I'd like to know! We have one or two apprentices most years who sat and failed EPA before 1st August, plan to resit, but still haven't done so by R14. With those, we have to either:
a) record a fail and be assured of the completion funding but potentially end up in your situation, or
b) leave open and risk that they won't resit, in which case we'll have to back date the achievement (fail) date to a closed year and lose the entire completion element.
If we could go with a, but know that we could record a pass in the following year, that would be helpful.
We've spoken to them about this and the point I made was that the funding system is preventing providers from reporting achievements. Being able to send through an improvement achievement rates is in everyone's best interests, but we cannot because we have tied it to the funding systems. Our MIS allows us to force the update into the ILR, but the Agency's systems do not pick the update up for QAR purposes.
It does not feel like the right solution or fully thought through as per the comments in the other thread (I agree that it is a useful thread Ruth!), but I suspect the volume of these is small enough for the Agency not to want to invest the time in resolving. We get one or two a year.
We can physically return the data the next year with a different outcome and achievement date, and I know it wouldn't trigger more funding, but it might cause other issues. Maybe just some of the cross year comparison stuff? I assume it doesn't impact on the QAR, but if it could update the LRS/PLR, that would be worth doing.
I think it would trigger additional funding wouldn't it if you passed through a completion status of 2 with a 24/25 achievement date wouldn't it? Unless you did something to turn off the funding for the learner like the funding model perhaps, but my motive for doing this would be to force into achievement rates which some of the funding fudges might negate.
It is messy!
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EPA recorded as fail in last academic year but wants to resit
Edited
Hi
We have a learner who failed EPA and advised they no longer wanted to continue so reported 2&3 for last R14, however they have since come back to say they would now like to resit. Has anyone had same issue?