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Thanks Ruth Canham-James
My R07 co-investment reports is only showing the previous employer with a co-investment amount due - they are not sue to pay anything and the new employer should be on the report (I think).
On a separate note - but related to this report - if an apprentice has completed and we have received the completion payment, can this be clawed back if the reports are saying there is an outstanding employer payment? My maths shows an employer has fully paid (looking at the monthly amounts due) and we have the completion payment - but the R07 is saying an amount is now due for January....the apprentice achieved in December 20224.
Thanks
The co-investment report never works very well with change of employer 😕 I've asked lots of times for them to change it but they struggle. They do have all the right info cumulatively, as they correctly pay or stop the completion payments based on PMR. I just make sure I'm confident on all my PMR records and check that we receive the completion payments at the end, because the co-investment report just doesn't show the reality.
If the only outstanding amount was a percentage of the Completion Payment, they won't claw that back (they just couldn't, it would be a big self-cancelling loop). If there is suddenly somehow now missing On Programme contribution that was there before, I guess they would claw back the completion. That does just sound like they owe something for the completion, and you absolutely should chase it, but it won't be auto clawed back. If audited, and you can't show you ever tried to charge, they could claw back. We had one where there was a shortfall on the completion payment (levy payer), and we did charge and received payment, but not until the academic year after the one in which they finished. We didn't bother to push the apprenticeship into the next year just to record the PMR, but we had the evidence if needed. We had already had the completion payment.
Thanks Ruth Canham-James - this one is a Levy Transfer and all my sums add up, yet the report doesn't! I'm kind of relieved to hear that "the co-investment report never works very well with change of employer"!!
We are not missing any on programme payments..... we will chase for the January payment and see where we get to by the R08 😊
@... My colleague and I set up so many reminders in our calendars to check specific students and whether we got funded! There are so many odd scenarios where we just aren't sure that we've coded right, so we make a best guess based on what we do know, and see what happens. We learn a lot by doing that. It gets a bit more difficult at the end of the academic year when we don't have the luxury of time 😕 That's sounds really bad, but I really do know what I'm doing and we rarely get it wrong 😂
Rachel Dennis
Apprenticeships - Employer Reimbursement
Created
Hello
My R07 Period End Reports are causing me a headache.... :(
We charge the 5% employer co-investment at the start of the apprenticeship.
I have an apprentice who was with employer A and then lost their job (but found a new employer) - he was put on a Break in Learning with an actual end date of 16/07/2024. Employer A was reimbursed for the amount they overpaid; I entered this Payment Record (code 3) against the 'BiL' aim, but using the date we reimbursed them (04/10/2024).
Is this correct (as the reimbursement was for the time on this aim) or, as the reimbursement was made in 2024/25, should I have entered it against the restarted programme (which started in 2024/25)?
Thank You