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You just need: Start Date, Planned End Date, Actual End Date, Price charged. From that, you can work out funds remaining.
If you can't get these from the first provider, hopefully the apprentice or employer would have copies of forms/paperwork with this on (they should do). The Start Date and Actual End Date are also in the PLR. Sometimes, you just have to make a best guess and you'll find out from your Apps monthly payment reports whether you've been capped at a lower amount.
You can only claim what is left in the band. If you believe that is less that you should get for what still needs delivering, you can: decline to take them on, just take the hit, or ask the employer to pay the extra. You're not missing anything. DfE won't do anything about that, and they have previously stated that the employer should have been more aware of the progress of their apprentices. The employer may decide to try and reclaim some money from the first provider, but you can't get involved in that. The employer could go and stop their DAS record earlier, which would cause clawback and put more back into the remaining band amount, but that would probably be a breach of contract so I don't advise that.
I've never seen it happen, but had the first provider been further ahead with delivery than planned, you can't just claim what's left in the band carte blanche, you still need to do a Skills Scan and work out RPL. If that came out with a price lower than what's left in the band, you should charge what you calculated using RPL. Academic point, but I always give that caveat when I work out remaining funds for apprentices we take on part way through a Standard.
I have said to DfE that we could do with this info. I've also asked LRS to included the Planned End Date for ILR data, then we'd only have to guess original price, which you can assume to be band max in most cases.
Ryan Wiseman
Transfer in from other provider same STD
Created
Due to another provider no longer an apprenticeship standard anymore, out of good faith we took on some learners the same standard we are running.
Would anyone be happy to share their method in obtaining the information regarding "remaining funding" & "progress" whilst agreeing a new TNP/training plan etc?
As an example, one of these Apprentices who was transferred over did minimal work across the 9 months they were on programme with the original training provider (24 month duration) & they have practically re-started the entire Apprenticeship with us again. It doesn't feel right as the 2nd provider that we aren't going to be paid for our actual delivery but instead claiming what funding is left - am I missing something here?
In addition, how do you confirm the ILR dates/actual funding claimed from training provider #1? Do you email them in the initial stages to confirm what their ILR dates will be to calculate how much funding is left? Is there a better way of calculating this than us manually working it out when we know their TNP details & ILR dates?
Where I would like to get to is have a better process for these transfers in (on the same STD) by having access to the actual "remaining funding" for the STD & knowing the Apprentice is demonstrating progress but not sure how to go about it since it doesn't happen for us often.