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Emma Wilmington, we are in the same position at present, where we have two learners that failed their maths, but have since completed and passed their EPA, but as soon as I try to record this in the ILR (especially as it is R14), it will close the record down for good as far as I am aware.
The only way we can see to 'wrap things up' on our side is the record the fail, but that will only allow for the release of the completion payments, but when it comes down to being able to record a Pass for their maths when they do complete, I'm unsure as if you were to go back into their original record to change the dates, for the Pass, that date would then impact the 'Contract Applies to' date, so wouldn't be possible to save it.
According to the Guidance that I came across the other day, this states the following:
If a learner undertakes a learning aim, finishes learning, takes the final assessment and fails, then this aim should be closed and recorded as ‘not achieved’ (Outcome code 3).
Where this learner is then identified as needing further support or additional learning in order to pass the assessment, then a new learning aim should be recorded as a restart with a Funding adjustment for prior learning to account for the new learning required to pass the resit. You must not amend the original, closed learning aim.
Where no further learning is required and the learner is only resitting the assessment or exam, then this is not funded and a new aim must not be recorded.
As we are looking at providing some additional support for our learners to assist them to pass, but we don't have any additional funding to be drawn down, I am assuming that we restart this aim, but use the code to state it won't be funded, but should allow us to carry out the training and allow them to resit their exams. Ruth Canham-James you always seem to be a guru on these sort of things, would you be able to advise please?
Haha, tagged for advice! 😂 I feel very honoured.
The rule about closing as soon as they fail is something that a lot of providers take with a pinch of salt, leaving the aims open if delivery is continuing and a resit is planned, especially if they attempted assessment before the Planned End Date.
At this stage of the year, if the last delivery was in 24/25 and there's no further delivery planned, I'd just fail in 24/25. If you are doing another significant chunk of delivery, I'd still fail in 24/25 if that's where the PED was. You might be able to claim further funding on a new non-apps enrolment if there's more delivery. You can record reduced hours (16-18) or make a funding adjustment (ASF) if you're not delivering the full thing again.
If there's no further delivery, we have "admin codes" in our MI system, which is where it looks like an enrolment so Exams can do all their work on it as usual, but it doesn't go in the ILR. No funding and no stats, but students can do assessments again. That sometimes comes with an exams fee, but not always.
There are no completion payments for FS on an apprenticeship, the funding is just divided by the planned months. No N+1 like ASF either.
Ruth Canham-James you always seem to be the one who provides me with the most logical and appropriate advice when I pose these questions, so hence why I regard you as my guru!! 😁
As we're only a small ITP, we don't have a full MI system, but the company we use for our ILR's might be able to assist with a bit of luck.
Emma Wilmington, having just contacted LRS regarding an issue where we have had a lad completing his FS prior to joining us on an apprenticeship, and as the FS results weren't showing on his PLR due to it being taken outside of being recorded on an ILR, they said to contact the AO for the FS and give them the ULN for the learner and ask them to upload the achievement that way.
It may be another way of still being to show the achievement after the event.
Emma Wilmington
Learner who had completed EPA but wishes to resit FS
Created
I have a learner who has recently completed their end point assessment, however they failed FS in Maths but they wish to resit this. The resit is yet to be booked, does anyone know how you are meant to navigate this for the ILR and funding?
Many thanks