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I think it might be that you're using 30th September, which would make the first employer liable for the Sep payment. I'd try changing the Actual End Date on the break to 29th Sep, meaning employer 1 is not paying for Sep. If you already calculated the price for employer 2 on the basis that Sep was already received, you'd just lose a month of funding.
I think you still should be able to use a break according to paragraph 273.1, rather than a full withdrawal.
Normally, an employer gap of less than 30 days doesn't need a break, but where the gap crosses a month end it relies on employer 1 picking up the tab for the month that ended in the gap. It's not really fair, and I understand why an employer would refuse. In that case, it's a break, so nobody pays for Sep. Ideally, you'd calculate the employer 2 price based on previous funding being received only up to Aug.
Thanks Ruth for your feedback.
Just noticed that I forgot to include the following in my original post -
The new employer approved their apprentice - non levy, but then stopped it and resent another cohort to be used as a Levy transfer.
So on the Digital Account there are 2 lines for the new employer - one stopped in October and one Live with same month.
No sure if this is causing a further issue, waiting for the technical team to advise any other information.
Hi Angela Williams - I think your response might above might have helped me with a query I just posted. If a learner is changing employer from Levy to non-Levy - can the original employer gift the balance to the new employer as a left transfer? For some reason I had it in my head that Levy Transfer had to be from start?
Hi Carrie,
This is actually the first time I have processed a change of employer where the new employer has used a levy transfer, but I am having issues with a datalock, hopefully just with dates and not the fact that it was non levy and now a levy transfer. Will post an update when the technical team have responded to my query.
Angela Williams
DLock_10
Created
Hi all,
I am trying resolve a datalock since R02 and need some support as the information received from the Apprenticeship Service is not clear.
Apprentice has a change of employer - original employer stopped the record on DAS as of September 2025 and didn't start with the new one until 24/10/2025. (The original employer will not change the stop date to October).
To restart the payments I have applied a short break in learning from 30/09/2025 and restarted on 24/10/2025, TNP 3/4 used for the residual price. Original start date and restart indicator has been applied on the ILR but I still have a datock_10.
The Apprenticeship Service states - If the original employer does not want to move the stop date, you will need to record the change of employer as a withdrawal from the date they left the original employer (in this case September 2025) and then a restart with the new employer (in October 2025). In ILR terms this would be a withdrawal and a restart without an agreed Break in learning.
Once either the stop date is moved or the ILR is updated accordingly, the data lock should clear and funding can resume.
Am I wrong but if I change to withdrawn instead of break in learning isn't this the same thing or am I missing something????
Any help greatly appreciated.
thanks
Angie