Achievement date must be 7 days after Actual End Date

Hi Jess

If you take the last date in learning being (for example) the date that the learner was submitted for Gateway approval, and the achievement date being the date EPA was either passed or failed, you are bound to have seven days difference.

Sue

Sorry the whole concept of gateway is new to me - who do you submit the learner to for Gateway approval - the awarding organisation?

Why are you bound to have 7 days difference - as it takes so long for the EPA to be arranged?

Hi,

When training towards the practical period has been completed and the following statement required by the funding rules has been completed the Apprentices is at the gateway point.

P356.2 signed statement by employer and provider that the apprentice meets the gateway requirements and is ready to undertake end-point assessment;

Their may be a delay in starting the end point assessment with the EPAO and the EPA will have a specified time for the EAP in the assessment specification, this will all take time at least 7 days but possibly much longer so there must be a gap between end of training and completion of the EPA.

HTH

Hi Jess

You will have your learners registered on the relevant EPAO portal, be that SEPA, ACE360 or some other system.  There will be mandatory documents which will need to be submitted via the portal, for example employer and learner declarations, a main qualification if there is one, functional skills certs or exemptions, potentially a reflective statement or self assessment, you get the picture.  Once everything has been uploaded, you then formally submit the learner record for Gateway approval.  From here, there may be a multiple choice test or situational judgement to be done, which the EPAO should arrange to happen and then possibly a professional discussion, observed assessment or some other form of assessment (sorry, I don't know the standard you refer to so don't know the assessment plan in any detail). When all elements are complete, the EPAO will inform you of the final grade, be that pass or fail. Because of the time it takes from the last date in learning to the EPA result, it will always be more than seven days.

Sue

Ahhh thanks missed that paragraph.

Think learning and EPA assessment activities are getting muddled in some instances for some staff, from reading the Standard assessment spec.

@Sue Bishop Thanks for explaining it. A whole separate department deal with this side of Apprenticeships and it appears they have recorded a couple of dates incorrectly,

Just a final question - the achievement date is the last day of any EPA activists so do you find the result out on the last day so you can record the outcome at the point of inputting the achievement date. Or in reality do you not populate the achievement date until the result is published, meaning you the achievement date you are recording is always in the past?

Hi Jess

Generally, our EPAO works really fast and we get the result within a few days of the last aspect being undertaken.  I always use the date of the last aspect (in our case the PD) to be the achievement date.  We don't wait for certificates before submitting, we have an email from the EPAO detailing the learner, the date of the PD and the grade so as far as I'm concerned that is enough for an auditor.

Sue