Change of providers where previous provider is defunct

Hello,

You can't do anything about the ILR data being closed, but it's shouldn't cause any problems. The key thing is getting the employer to stop the DAS record for that provider.

You can't 100% reliably find out how much funding is left. To do that, you need the start date, planned end date and price the original provider put in their ILR. You'd usually need the actual end date, but the DAS stop date should override that anyway. The employer should know what the price and planned end dates were, but in my experience, the planned end date the employer believes is the case doesn't always match what a provider puts in their ILR. The start date should be in the PLR. If you have all that, you can calculate what the first provider would have claimed, you can then take that off the band maximum to see what's left. If you accidentally overcharge, you'll know about it when you next get your month end reports, as there will be a required employer contribution in the co-investment report. You can then choose to either reduce the price, or charge the employer the extra.

Hi,

We are taking on some apprentices that the employer is moving to us from another provider, they are almost at gateway so not a lot of funds left but we do have the 20% achievement to come (if they achieve).

Question, do I put in the financial record as a training cost the 20% of achievement funding left and then the cost of the EPA as the assessment cost?

Also do I need to put in the ILR the UKPRN number of previous year which belongs to the previous provider?  Will they be new starts to us or should i put in original start date?

Thank you

Thank you

The Training and Assessment prices should always reflect reality. If your price is £310, and the assessment price was £300, you record Training as £10, and Assessment as £300. I'm not sure what happens if you record an Assessment price but no Training one (which is a definite possibility).

You don't need to record the UKPRN of the previous provider. The "UKPRN in Previous Year" field says; "This field should be recorded only where provision has transferred from one provider to another due to minimum contract levels, as recorded in the Learner Funding and Monitoring fields using code NLM18, or if requested by the ESFA".

You should record a new Start Date, flag it as a restart, but don't record the Original Start Date. The PSM describes all this under Recording Learner Changes > Recording breaks in learning, transfers and restarts > A learner transfers to a different provider (Scenario 2 for recording new aims).