BILS in the ILR

Aha, I see what you mean.

I think the second bit should probably read

You must continue to report an apprentice on a break in learning in your ILR records until either the apprentice returns and restarts their learning (when you have to report both the pre and post BIL records), or you report the apprentice as having withdrawn.

I think it's saying, "if you've got a BIL across years, you still need to keep returning it in the next year whilst the learner is still BIL"?

So if you had an apprentice who went on a BIL in 20/21 and then returned, you have to report both the BIL and the continuing enrolments in 21/22 and beyond until they complete/withdraw.

If you have payment records recorded on the 2021 BIL, then they have to be rolled over into 2122 (on the BIL enrolment) as the ILR will not be able to see payments made in previous years otherwise.

Thats what we've found anyway. By not rolling over previous BIL with payment records attached, it prevented the completion payment from being released.

(and, even then, it looks like A RIGHT MESS on the Employer Contribution Report however you do it!)

Thanks both! Explains a lot!

Good Morning All,

I have an Apprentice who required a break in learning and all the Employer contributions were paid prior to the BIL.

The Learner then returned and has successfully completed the EPA, however we have not received  the outcome payment and even the DSAT Report 22A-214 is recording this Learner as requiring contribution payments. I have tried TNP 1 to 4 but nothing seems to produce the outcome payment, can anyone help please.

Thank you for your help.

Are you still returning the BIL and the financial records associated with it to the ILR? 

Good Morning,

Yes I am as the return is the second record and has been actioned as a re start.

I have used TNP 1 and 2 as the original negoiaed cost and TNP 3 and 4 as zero to try and remove the need for Employer contributions

TNP 3 and TNP4 would indicate a change of employer rather than a restart. You should continue to return TNP1 and 2 as per the guidance below.

"Record the price details as required using AFinType = TNP and the applicable codes. The price recorded on the new programme aim should be the same as the price prior to the break in learning unless you and the employer have negotiated a new price for the programme.

You must continue to return all aims and financial records for the apprenticeship, including the records prior to the break in learning, until the apprenticeship is completed or the apprentice withdraws from the programme."

What does the learner look like on the Contributions Report? It *should* show two lines, the initial one with all the money against it and a new one with no money (I've got a few of these, but none have actually completed yet!).

Absolute worst case scenario: Add a new PMR for the full amount on the start date of the returning records? I'd want to exhaust any other options first (ie getting the Service Desk to look at it) though...

Thank you but I have tried that as well using re start indicators, original start date and TNP 1 & 2 as the original negoiated price but no actual contributions are on this part of the  ILR as they are all on the previous record.and still no achievement payment.

That is strange, I had a similiar issue but when I ensured that every prior episode of learning along with their financial records were on the current ILR it was resolved!  Sorry couldn't help, good luck and would be interested in the outcome!

Hi Steve,

I have tried your idea and it has worked. The final proof will be on the Period End Report as the achievement fee appears on the initial reports but then not on the period end reports.

Thank you to all for your help

Ah, as I said, this is worst case scenario. I understand that you want the money, but what I suggested should really only be done where you've at least told the Service Desk you're doing it, there might be some other issue that they can solve at their end, because this is, strictly speaking, not in line with the Rules or the audit checks...

Hi Steve,

Thank you and I completely agree but I still had to try it anyway simply out of curiosity as this way of doing it I had never even thought of!