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1 - No, it's a new start to you.
2 - No, you reduce your price (TNP) to take into account what you think the first provider had (if anything). You only record anything paid directly from the employer to you, and only once they actually pay (PMR).
3 - Yes, the first provider should refund what wasn't due.
The funding doesn't work in weeks though, it works on completed months. If 7 weeks were 30th Aug - 15th Oct, that would be two months. If it were 6th Sep - 29th Oct, that would only be one month.
13th Sep 31st Oct is actually two months, because you count every month that includes the last day of the month!
The first provider will have received 2 months of funding (DAS or ESFA, it doesn't matter). That will be 80% of the original agreed price, divided by the original planned months (remembering to include all months that include the last day of the month), to get a monthly amount.
That monthly amount, divided by 20 is what the first provider should keep. Multiply that by two because two months count.
There's no concept of "full funding" in apprenticeships. You are capped at the band maximum minus that amount the first provider had. That will be the monthly amount multiplied by two. You can charge the band maximum again if you think that's what you need to deliver, but the employer will have to pay that extra. You can't know for sure until you put it in your data and check the Co-Investment report to see what the employer owes you.
Sue Scott
Transfer between providers - 19+ contribution and coding
Created
I have a learner who has transferred from another provider.
We have been informed that the employer has already paid the 5% contribution (they were only on programme with the previous provider for 7 weeks and there was no progression). We have started her on a full programme but I am assuming the previous provider has coded her as transferring (Code 2) I have the following questions
1. Do I add her onto my ILR as a restart with an original start date (from other provider)?
2. Is there a code to inform the ESFA that the 19+ contribution has already been paid or do I add the '£250 - 7 weeks' required by us on the ILR finance record then add that it has been paid.
3. Should the previous provider complete the ILR as refunding the employer the (£250 - 7 weeks) and refund the employer ?
Any guidance on this would be appreciated
Sue