Continuing Aims - MAYTAS

Is there a specific reason you decided to close the main aim and POT? Unless the learner completed or withdrew, you shouldn't be terminating the POT. Maytas will automatically carry the ILR and any open aims over to the next contract year unless you specifically tell it not to by closing them, or the entire record itself. 

Thanks for the response

I closed the POT because technically the POT had ended and the core aim was achieved.  I kept the continuing aims open.  

So - I should have kept the 2021 POT open and added 2122 aims to it instead of creating a new POT?

If you have any suggestions to rectify this they would be most welcome..   if not should I contact help desk?  

What your software supplier has said is correct the following from the Provider Support Manual should help.

Correcting data errors after hard close

If data is found to be incorrect after the hard close (R14) of the previous year and the data is incorrect due to an administrative error, then the data should be corrected in the ILR data for the current year and continue to be returned for the duration of the current ILR year. The previous year’s ILR file cannot not be amended.

Outlined below are various scenarios of incorrect data and the process for correcting these errors.

Please note that data from the previous year on the same learning aim record can only be amended in the current year if it is incorrect due to an administrative error.

You must not amend the following fields.

• Learning start date
• Learning planned end date
• Learning actual end date- If an aim that was recorded as complete in the previous year’s R14 ILR file and continues to be returned in the current year, then the Learning actual end date must not be changed.

Learners reported in the previous year as withdrawn who have now been identified as continuing

On the learning aim, amend the Completion status to code 6 (Learner has temporarily withdrawn from the aim due to an agreed break in learning). Record a new programme with the same learning aim reference(s) the following day with a restart indicator (Learning Delivery Funding and Monitoring Type = RES).

For an Apprentice in 2021/22 you should copy the programme and component aims just as you would do for a BIL and set the completion status to 6 as above, then you will need another set of programme and component aims to restart the day after the end date of the previous set of records. This should not cause the programme to be counted twice.

HTH

I'm a bit confused when you say the POT had ended because the core aim was achieved, but that you kept the continuing aims open. If there were any component aims that hadn't been achieved yet (e.g. a Functional Skill), then the POT cannot be closed until everything has been achieved. You could close the main aim as you have already done, but you would simply leave the ZPROG as 1 - Continuing until all aims were completed or withdrawn.