QAR query overlapping years for Gateway and EPA

No as they would not be counted as a leaver in 21 but in 22.

HTH

Thanks Martin that's what I feel to be true, but which of the rules in the below document mean that would be the case? I can't see an exclusion that removes learners who are awaiting the outcome of their EPA? Or am I referring to the wrong file?

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/1066741/Apprenticeship_QAR_Technical_Specification_202021_FINAL_v1.4.pdf

You missed the important bit.

9. We base the overall QAR on the hybrid end year, which is the later of:

• the achievement year of an apprenticeship
• the actual end year of an apprenticeship
• the planned end year of an apprenticeship
• the reporting year

You cannot take one part in isolation.

HTH

Yes, but in my previous example at the point of R14 for 21/22 These would read like this

Achievement year (none entered, potentially December 2022)

Actual End year: - Date of Gateway-  July 2022 - 21/22

Planned end year: - Date of Gateway - July 2022 - 21/22

Reporting Year - R14 21 22

So the later would be 21/22 (or 2021 as hybrid in the data files.) I don't see any exclusion of special case for learners who have gone through gateway but are awaiting the outcome of EPA.

As you do not have an achievement year entered the Hybrid end year will default to 2020.5

If the academic year you first reported the record with a Completion status of code 2 or 3 is after the current QAR year, then we set this variable to 2020.5

HTH

Would that apply in this case? At R14 the completion status of code 2 or 3 would not be set as the outcome of EPA would not be known. It might be that I'm overthinking it, but in December we'd know if they've passed or failed providing nothing delays the EPA process.  This field would then be set. It's conceivable it could continue to January or February. So in November when the final QAR data is submitted the completion status field would be empty. But the actual end date would be reported.

https://guidance.submit-learner-data.service.gov.uk/21-22/psm/article/recording-apprenticeship-outcomes-and-completion#article-Recording%20apprenticeship%20standard%20completions

Yes as the achievement year is set to 2020.5 (a future year) for this case in the 20/21 QAR.

Also I really appreciate the feedback Martin, just had my head in a few too many technical documents today so I apologise if I sound ratty. Your advice and help is always appreciated.

I think there's something I'm not seeing in the Step 1, Step 2 on page 25/27.

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/1066741/Apprenticeship_QAR_Technical_Specification_202021_FINAL_v1.4.pdf

I guess I'm just trying to understand how a learner who is in the process of Gateway at the end of the academic year is treated by QAR when they have finished their learning and an A31 is returned but their achievement status is unknown at the point of hard close R14 21/22 and R04 22/23. As we could have a significant number who would fall into this gap.

I can see that they would be treated as achievers (if they achieve) in 22/23, but I can't see that anything stops them being seen as a negative in 21/22.

If they are a negative, then that's fine I just need to make it clear to my teams that this will be the case.

The first condition that is set in step 1 is:

If the Programme Type is 25, and the Funding Model is 36, and…the achievement year is unpopulated, and the ILR data was last reported in 2020/21 or after… (this is as per your cohort in EPA)

OR the achievement year is populated, and the ILR data was last reported in 2018/19 with a 2020/21 achievement date… (you will note that 2019/20 is missing as no QAR data is included due to covid)

OR If the Programme Type is 25 and the Funding Model is not 36; or the Programme Type is not 25; and the actual end year is unpopulated…

(It’s unfunded or a framework a framework)

Then…we set hybrid end year to 2020.5. (as the Achievement year is not applicable to the hybrid end year 2020).

The reason you are not seeing them as negative is they are not recorded in the hybrid end year 20/21.

HTH

OK I think that comment and a nights sleep made it all click into place thanks for that Martin.

So the key phrase is 'the ILR data was last reported in 2020/21 or after' as long as the ILR data for that learner is reported in 22/23 the hybrid end year rolls over into 22/23 or 2021.5 The learner becomes a next year potential achiever and doesn't count as a leaver for 21/22.