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There are instructions on the PSM about correcting Planned End Date errors after you've reported them in a closed year. You can't just change them between one year and the next, or the records don't connect up. The record from 21/22 will appear as a withdrawal in your stats I think, in the absence of a matching record in 21/22. If the date difference is small, it's rarely worth it. I don't think I'd worry about a month. If it's a year out, we'd definitely fix it (we've done that before).
Thank you, Ruth, that is interesting (and I'm saving that page because I can never find it when I need it!). We are going to manually correct them before R14, there are quite a few and we have discovered this afternoon that it seems to have occurred because of the change to the programme we applied in our system automatically updating the ILR despite all "update ILR " tick boxes being left blank. It's so annoying and I'm surprised that they haven't flagged on a report somewhere or on PDSAT.
Rebecca Drury There's a bit of software called SCORE (by Drake Lane) that finds changes like this. You can plug in ILRs from two years and compare them. It looks for areas where you might have underclaimed too. We've had it for years, it's really useful for finding errors that ESFA don't have reports for.
Rebecca Drury
End dates have changed in ILR
Created
Hi everyone, we have discovered changes to some of our learner's ILRs which need to be rectified before R14 and I've not been able to find the answers I'm looking for.
Background: Some slight amendments were made to one of our apprenticeship standards which changed the learning plan and reduced the training/practical period by around a month (not the planned end date, just the practical end date). The changes weren't enough to require re-validation so it’s the same programme and everyone with more than 12 months left on programme would be affected, not just brand new apprentices, and we needed new compliance docs to reflect the changes. (For info none are pre-2020/21 funding year starts so the end dates in the ILR are training/practical end dates).
We spoke to our MIS provider and worked out a way to update the system for those already on programme. Our objective was to update the programme and NOT the ILR - because the dates were correct when the learners originally started then we wouldn't change the training end date in the ILR. However, one of our employers questioned a change to their drawdown for a previous cohort.
On closer inspection it looks like the new practical end date seeped into the ILR for a number of our apprentices - some just the learning aim but others have had both the learning aim and ZPROG changed.
I just want to clarify that I am on the right track with what we need to do!
Because the original practical end date was correct when the apprentices first started, do we have to correct the end dates in the ILR for both aims for all affected apprentices regardless of the year they originally started?
Or is the learning aim OK to remain with the new end date if it is actually now correct (if it is the ZPROG that dictates the funding and drawdown), but then what to do where apprentices started before the 2021/22 funding year?