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Rachael McGouran (ESFA)
ILR/EAS Data Collections and How Funding is Paid.
Edited
Pinned
Individualised Learner Record (ILR) and Earnings adjustment statement (EAS) data collections are available monthly via Submit learner data (SLD).
An organisation(Provider) must be on the UK Register of Learning Providers with an allocated UK Provider Reference Number (UKPRN). A contract attached to the UKPRN must be in place and signed on Manage your education and skills funding (MyESF). You will also need to Provide information about your banking and payments to DfE
A member of staff will need to Create a DfE Sign-in account. Permissions will need approval so that relevant portals can be accessed E.g. MyESF and SLD. For further information, please see Help using DfE Sign-in.
ILR Funding Reports are generated after data files have been uploaded to the SLD portal for a collection period, E.g. Monthly payment reports, Apps indicative report to show funding earned for the academic year.
An academic year runs from the 1st of August to the 31st of July the following year.
There are 14 collection periods to return ILR/EAS data accurately to receive funding for the academic year E.g. Collection/ Return 1 is R01.
Please see the following link for the current collection periods and deadline: Data collection maintenance schedule
The first 12 ILR data return collections are in-year. This means that data is collected periodically throughout the academic year on the 4th working day of the following calendar month. E.g., August (R01) ILR data is collected up to and including the 4th working day of September. Payments are then made on the 14th working day of September.
R13 and R14 are additional collections for a customer to ensure that all ILR/EAS data is accurate. The collection period of R13 closes mid-September and for R14 closes mid-October. e.g. An apprenticeship withdrawal/completion in July, not recorded at R12, can be included in time for the R14 hard close. R13 and R14 will calculate earnings for the entire academic year.
Following R14 ILR/EAS data hard close, data cannot be corrected to receive funding for the previous academic year.
R13 and R14 contribute to a dual return period. This is where R13 and R14 data returns coincide with R01, R02 and R03 of the current academic year. Customers will be returning ILR/EAS data for the current academic year (R01, R02 and R03), whilst separately making any data updates for the previous academic year (R13 and R14).
R13 and R14 do not have separate remittance advice. They are offset and paid with R02 and R03 in the current academic year respectively.
Funding is calculated from the most recent valid submission before the collection deadline.
For further support, please see our Help Centre articles:
Rachael McGouran (ESFA)
ILR/EAS Data Collections and How Funding is Paid.
Edited
Individualised Learner Record (ILR) and Earnings adjustment statement (EAS) data collections are available monthly via Submit learner data (SLD).
An organisation(Provider) must be on the UK Register of Learning Providers with an allocated UK Provider Reference Number (UKPRN). A contract attached to the UKPRN must be in place and signed on Manage your education and skills funding (MyESF). You will also need to Provide information about your banking and payments to DfE
A member of staff will need to Create a DfE Sign-in account. Permissions will need approval so that relevant portals can be accessed E.g. MyESF and SLD. For further information, please see Help using DfE Sign-in.
ILR Funding Reports are generated after data files have been uploaded to the SLD portal for a collection period, E.g. Monthly payment reports, Apps indicative report to show funding earned for the academic year.
An academic year runs from the 1st of August to the 31st of July the following year.
There are 14 collection periods to return ILR/EAS data accurately to receive funding for the academic year E.g. Collection/ Return 1 is R01.
Please see the following link for the current collection periods and deadline: Data collection maintenance schedule
The first 12 ILR data return collections are in-year. This means that data is collected periodically throughout the academic year on the 4th working day of the following calendar month. E.g., August (R01) ILR data is collected up to and including the 4th working day of September. Payments are then made on the 14th working day of September.
R13 and R14 are additional collections for a customer to ensure that all ILR/EAS data is accurate. The collection period of R13 closes mid-September and for R14 closes mid-October. e.g. An apprenticeship withdrawal/completion in July, not recorded at R12, can be included in time for the R14 hard close. R13 and R14 will calculate earnings for the entire academic year.
Following R14 ILR/EAS data hard close, data cannot be corrected to receive funding for the previous academic year.
R13 and R14 contribute to a dual return period. This is where R13 and R14 data returns coincide with R01, R02 and R03 of the current academic year. Customers will be returning ILR/EAS data for the current academic year (R01, R02 and R03), whilst separately making any data updates for the previous academic year (R13 and R14).
R13 and R14 do not have separate remittance advice. They are offset and paid with R02 and R03 in the current academic year respectively.
Funding is calculated from the most recent valid submission before the collection deadline.
For further support, please see our Help Centre articles:
Preparing your final ILR return (R14) for 2023 to 2024 – Customer help centre (education.gov.uk)
Data match errors – R14 checks 2023 to 2024 – Customer help centre (education.gov.uk)
How to correct the R108 data error before the R14 close – Customer help centre (education.gov.uk)
Payments and recoveries due at R13 and R14 – Customer help centre (education.gov.uk)