Change of employer in same month

Change of employer is handled slightly different on the DAS. I don't think Employers need to reserve funding for a change of employer. If you type 'change of employer' into the chatbot on the DAS it will point you to this article, I don't think you can access it outside of being logged into the DAS.

We’ve made improvements to the way you record a change of employer in your apprenticeship service account.  If an apprentice continues their apprenticeship training with a new employer their details will carry over to the new employer’s account (including their personal details and the apprenticeship framework or standard they are on). 

Please note: It is important that you check that the apprentices’ details are correct before this action is taken.  The apprentice details cannot be changed once the change of employer function has been used. 

Before recording a change of employer:

• contact the previous employer and ask them to stop their record
• agree the new training dates and cost with the new employer
• ask the new employer to give you ‘provider permissions’ to allow you to move the apprentice to their apprenticeship service account.

Changing the employer

You can now change the employer by selecting the apprentice in the ‘manage your apprentices’ section of your account. You can change the records of apprentices that have either a ‘Live’ or ‘Stopped’ status.

To start the process:

• go to the listed employer name and select ‘Change’ 
• select the new employer 
• add their new training start date, end date and new agreed price 

Once you have created a ‘change of employer’ request, the new employer needs to approve it. They can access this in the ‘ready to review’ section within ‘your cohort requests’.

Employers that do not pay the apprenticeship levy, will not need to reserve funding when they approve a training providers request to ‘move’ an apprentice.

If the training dates overlap

If the new start date overlaps with the existing training from the previous employer, you can now send a stop request directly from your account to the previous employer, this applies to live and stopped records.

We will notify the previous employer to complete the overlapping training dates process giving them 2 weeks to action the request.

You no longer need to contact our support team to complete this process.

We have used the change of employer function in TAS lots of times now & seems to work well. Just look up the learner under manage your apprentices and then you'll see the 'change an employer' link. The important thing to do first though, is ask the new employer to give you full permissions - i.e. you will want them to give you permissions to add apprentices, rather than just send you a link. The benefit of using this function is that the service automatically pings a message to the previous employer asking them to place a stop- and if they don't it will be auto stopped after two weeks & then everything will show as live. If the new employer does not want to give full permissions you can still do it using their link, but you will have to get the previous employer to stop the record first. It's fine if prev employer stops in July & new starts in July; it will not overlap - you will get funding from prev employer for June, and then funding from new for month of July.