Restart a learner who withdrew last year.

You can enrol as a restart with restart indicator, you then add both periods of learning together to meet the minimum duration.

I also have an apprentice who completed all learning but withdrew this year before EPA as they were unable to pass FS Maths. So would be interested if there is a way to restart if the apprentice chooses to.

The only difference between a restart after a break, and a restart after a withdrawal, is that you don't record the Original Start Date on the restart after withdrawal. What I can't remember is whether you record the original price like you do with a break restart, or whether you record a new, reduced price. You're also still stuck with the withdrawal in your stats.

We are in a similar scenario. Does anyone know when you restart a withdrawal, whether the OTJ needs to be recalculated for the remaining period and used on the ILR?

The guidance doesn't seem to say anywhere, and I've looked at the ILR Spec, PSM and Funding Rules. If anyone asks the service desk to find out how to record Planned OTJ and TNP for a restart on the same Standard after a full withdrawal, I'd love to know!

guidance.submit-learner-data.service.gov.uk/provider-support-manual/article/Recordingbreaks-in-learning-transfers-and-restarts

Recording restarts (without an agreed break in learning)

The following guidance applies in scenarios such as where a learner has withdrawn from their learning for a reason other than an agreed break in learning or transfer, and subsequently returns to learning on the same aim(s).

When the learner withdraws, their learning aims must be closed with the relevant code in the Withdrawal reason field. Refer to guidance for recording leaner absence or withdrawal .

If the learner later returns to learning, the new aims must be created. Refer to guidance below for recording new aims when a learner restarts..

The original learning aims must not be re-opened.

Recording new aims when a learner restarts learning without an agreed break.

Fields and aims

Learning start date

• Programme aim: Date on which the learner restarts the programme after the break

• Other aims: Date on which the learner restarts the learning aim

Original learning start date (from 1 August 2013)

• Programme aim: not returned

• Other aims: not returned

Learning planned end date

• Programme aim: New planned end date for the programme

• Other aims: New planned end date for the learning aim

Funding adjustment for prior learning

• Programme aim: Not returned

• Other aims: Proportion of the learning aim still to be delivered (if applicable)

Restart indicator (Learning Delivery FAM)

• Programme aim: Use code RES1

• Other aims: Use code RES1

StevenH That doesn't say what to do the Planned Hours or the TNP.

Ruth Canham-James, Sorry I interpreted your query as you needed knowledge how to handle the ILR as the above suggests how to combat the shorter length of delivery given the 8 months already attained.  Essentially when the learner restarts its a new signup with a new agreement (obvs using the restart indicator and making sure the learner reference number and ULN match their original).  Therefore a new agreed costs and remaining OTJH should be agreed with the employer for the remaining delivery. Again the cost of assessment should also be agreed (you may have changed EPAO or even amounts since the learner was last on programme). This would then determine what your TNP 1 & 2 is.  If no costs have changed a simple way would be to work out what was originally paid via the OPP (and payment report) and use the remaining as your total agreed costs. Although that may not be suitable

One further question. The funding band has changed between the previous period and the new period, so do I use the new funding band when calculating the agreed training price or the one they originally started on?

StevenH But it doesn't actually say that in any guidance, you've just assumed that. I don't disagree, it makes most sense to me, but I don't know what ESFA do in the background with connecting two periods of delivery for the same Standard and ULN combo, even without an Original Start Date. Planned OTJ is less of a worry, you can just explain that if an auditor says you're wrong. Looking at we've done in previous years, we did record new TNP values, but we recorded them as Residual prices. I don't know if that's correct, but we got the right funding. We also just recorded the same original Planned Hours, but again, not sure that's right.

Julie Leadbeater I'm pretty sure you have to stick with the band max that was in place when they originally started.

This is what I received from the service desk. I am not 100% convinced this is the most appropriate advice as the RPL calculation will lead us to a different price than if we were using the residual amount... Nothing mentioned on OTJ so assume it is a new calculation?

You would use their previous learners apprenticeship as entry for the new Recognition of Prior Learning (RPL) entry when entering the apprenticeship details.
 
This, in turn, would also adjust the price based on the previous learning from this apprenticeship.