Julie Maycock

OTJT recalculation if planned end date extended?

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Are we expected to recalculate and change the number of OTJT hours in the ILR if the planned end date for training completion is extended due the the apprentice needing more learning time? 

 

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Martin West

You cannot update the planned end date on the ILR once entered and the OTJT hours remain as originally entered.

Ben James

Short answer: No.

You mustn't change the planned end date unless to correct errors where it's been identified as being significantly incorrect;

This data should only be changed when it is identified as incorrect due to administrative errors. The Learning planned end date must not be changed to take into account a revised planned end date due to a change in circumstances such as illness, slow progress or unemployment.
If the planned end date is identified as being incorrect and the date prior to 1st August of the current year. This data error cannot be corrected. You will be required to acknowledge this administrative error in the learner evidence.
 

(Edited)

Julie Maycock

Thanks Martin. 

Jessica De Melo

I checked this with ESFA last week and they confirmed that whilst the OTJ should be recalculated and amended on the commitment statement and apprenticeship agreement, the ILR should not be changed.

Julie Maycock

Thanks both. 

How do audit view this? So for example I have had an apprentice take 3 short (4 weeks break) in a 12 month programme. This has meant that I have had to extend the training programme by 3 months as it just wasn't possible to cram in the training. Therefore evidence against OTJT hours are outside the planned end date. 

Julie Maycock

Thanks Jessica, that makes sense but see my follow up question.....how do audit view evidence of OTJT hours outside the original planned end date? 

Martin West

You are correct in adjusting the commitment statement only (not the ILR) to extend the programme due to the time the Apprentice has been on the short breaks, as the OTJT hours are checked at the end of the programme then the OTJT hours should have been achieved irrespective of what the planned end date on the ILR is.

HTH