Joe McMahon
Lead Audit & Compliance officer in further education provider. North East based
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Joe McMahon commented,
Timmo for Strata you just need to run your ILR through the FIS tool and have it export into a Microsoft Access Database then you upload the access doc to the software selecting the academic year and return that the ILR relates to. I normally upload every ILR report I run so then I can see any changes to data live. Like Steve said other products are available but I couldn't give any info on these (I only have experience with Strata)
Timmo for Strata you just need to run your ILR through the FIS tool and have it export into a Microsoft Access Database then you upload the access doc to the software selecting the academic year an...
Joe McMahon commented,
It's a difficult one with Multiply as the rules change between Local Authorities. The contract we have on Multiply a learner can do more than one course but it couldn't be the same learning aim reference and it has to show benefit to the learner, they had made a big deal about duplication of learners. We are only able to claim for learners who sit the GLH of our course that was agreed with the LA we wouldn't be able to claim any additional learning or be able to move someone as a complete with less than the GLH agreed. But depending on which local authority your contract is with it may have different rules.
It's a difficult one with Multiply as the rules change between Local Authorities. The contract we have on Multiply a learner can do more than one course but it couldn't be the same learning aim ref...
Joe McMahon commented,
Hi Darren, From my understanding, legally yes in both scenarios they could be put back on the apprenticeship wage as they’re under 19 and starting a new apprenticeship. However, ethically I think it’s more difficult in your first scenario. If they’ve already been with the employer for over a year and had a pay rise, dropping them back down doesn’t feel right and could have an effect on moral. The second scenario feels more reasonable, as it’s a new employer and a fresh start. Hope this helps Joe
Hi Darren, From my understanding, legally yes in both scenarios they could be put back on the apprenticeship wage as they’re under 19 and starting a new apprenticeship. However, ethically I think i...
Joe McMahon commented,
I had thought it would make more sense to change the duration based on how you long we deliver but the wording in the rules was throwing me off a bit. Thanks for the clarification Ruth! Joe
I had thought it would make more sense to change the duration based on how you long we deliver but the wording in the rules was throwing me off a bit. Thanks for the clarification Ruth! Joe
Joe McMahon commented,
Hi Jean I think the following rules would come into play for this one. 22. A provider must not claim funding for individuals who: 22.3. Are a shareholder / director with no separate identifiable line manager to undertake the role of ‘employer’, as defined by these funding rules; 22.3.1 During the apprenticeship, if an apprentice becomes selfemployed as a sole trader, or becomes a shareholder / director with no separate identifiable line manager, they will no longer be eligible for funding and the provider must report them as having withdrawn. Hope this helps. Joe
Hi Jean I think the following rules would come into play for this one. 22. A provider must not claim funding for individuals who: 22.3. Are a shareholder / director with no separate identifiable l...
Joe McMahon commented,
Hi Faye, We have been told by our local authority to start using eVisa share codes as all BRPs expired in December 2024 and moved to the new system. If you have a learner who hasn't changed from a BRP to eVisa they can do so through here: https://www.gov.uk/view-prove-immigration-status We then use the share code here: https://www.gov.uk/check-immigration-status The code expires after 90 days and you will also need the person's date of birth. The service will show if they have the right to live in the UK, and any restrictions on their rights or access to benefits and services. Hope this helps Joe
Hi Faye, We have been told by our local authority to start using eVisa share codes as all BRPs expired in December 2024 and moved to the new system. If you have a learner who hasn't changed from ...
Joe McMahon commented,
Hi Carla, From my understanding, the QAR uses the planned learning end date to place learners into a data year, but the actual end year is based on the achievement date and not the learning end date. We had the same issue as you—learners finishing in mid-to-late July were being counted as potential achievers in our projections, which made it impossible to hit the expected percentage. Now, we look at August to June for projections and roll any learners due to finish in July into the August of the next QAR year. If they manage to complete their EPA before 1st August, it’s a bonus for the current QAR year. If not, they’re already factored into the next one. Hope that helps! Joe
Hi Carla, From my understanding, the QAR uses the planned learning end date to place learners into a data year, but the actual end year is based on the achievement date and not the learning end dat...
Joe McMahon commented,
My understanding would be you leave TNP1/2 as they were for the original employer and then create TNP3/4 for the updated amounts with the new employer which should then match the amount with the new employer on DAS.
My understanding would be you leave TNP1/2 as they were for the original employer and then create TNP3/4 for the updated amounts with the new employer which should then match the amount with the ne...
Joe McMahon commented,
We have had one come through as well for the Autumn Term Survey. I know they also used Microsoft forms for the 22/23 QAR and 23/24 Summer Term Survey. All come from the same email and its also the email address that they reply from when answering service desk enquiries.
We have had one come through as well for the Autumn Term Survey. I know they also used Microsoft forms for the 22/23 QAR and 23/24 Summer Term Survey. All come from the same email and its also the ...
Joe McMahon commented,
It could be due to the rule change around co-investment for starts after the 1st April where they don't need to pay the 5% for learners 16 to 21. I remember seeing something from the ESFA saying that the payments would show up still for the first couple of months until they could get an update on their calculations.
It could be due to the rule change around co-investment for starts after the 1st April where they don't need to pay the 5% for learners 16 to 21. I remember seeing something from the ESFA saying th...