Timmo
Have worked with ESFA training programme software for over 25 years. Formerly a senior training consultant for PICS with Pellcomp/Advanced, now available for freelance/contract work.
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Timmo commented,
Hi Michael Smith, the R02 submission deadline was 5th October rather than 6th?
Hi Michael Smith, the R02 submission deadline was 5th October rather than 6th?
Timmo commented,
Thanks Steve Hewitt, TBH I wasn't absolutely sure if they actually reran the ILR-AS match process after period closure or just did a new calculation on those they had already matched previously with a submission. As you say, if the data fix was required in the source ILR then that would certainly require a new submission. I was looking at https://help.apprenticeships.education.gov.uk/hc/en-gb/articles/360008448299-Data-mismatch-errors, this line: "Data mismatches only happen after the training provider submits the ILR." I suppose to be fair that isn't saying that the same thing about data matches.
Thanks Steve Hewitt, TBH I wasn't absolutely sure if they actually reran the ILR-AS match process after period closure or just did a new calculation on those they had already matched previously wit...
Timmo commented,
Assuming you submitted a new ILR file in R02 after fixing the DLOCK, and the records concerned were processed without further ILR validation or DLOCK errors, then the ILR and AS data should match and the funding be released.
Assuming you submitted a new ILR file in R02 after fixing the DLOCK, and the records concerned were processed without further ILR validation or DLOCK errors, then the ILR and AS data should match a...
Timmo commented,
Peter Hancock, don't know I'm afraid. In the previous years they did quarterly updates August, November, February and May but as you say there is nothing after November 2022. The number for that month don't look particularly inflated compared with other months, which doesn't suggest a lot of back-dating. Probably something to check with the ESFA service desk?
Peter Hancock, don't know I'm afraid. In the previous years they did quarterly updates August, November, February and May but as you say there is nothing after November 2022. The number for that mo...
Timmo commented,
Matthew Butson, The record should only appear in a single year in QAR. If you were to complete it now with an actual end date in 20/21 and then include that record in R14 for 22/23, in theory that should change the hybrid year so the learner would now appear in 22/23 (rather than 21/22), based on the 'new' reporting year. Unless there is something in their process that prevents a hybrid year being recalculated once a learner has been allocated within a year. If your software allows, maybe you can enter the end details to keep your records correct but prevent it being exported in R14, so ESFA at least still see it as an incomplete record allocated to 21/22. And then keep a note somewhere as to why. Very difficult to correct this sort of thing so late afterwards though.
Matthew Butson, The record should only appear in a single year in QAR. If you were to complete it now with an actual end date in 20/21 and then include that record in R14 for 22/23, in theory that ...
Timmo commented,
Matthew Butson So just to check - the record has a planned end date in 20/21 but no actual end or achievement date were ever entered so it is currently being treated in QAR as a leaver and non-achiever in 21/22 (the hybrid 'reported' year)? I can see that you would want to keep your own records correct, less sure what happens at the ESFA end if you now update and submit a leaver in 20/21 in the R14 for 22/23.
Matthew Butson So just to check - the record has a planned end date in 20/21 but no actual end or achievement date were ever entered so it is currently being treated in QAR as a leaver and non-achi...
Timmo commented,
Hi, Just checking my own understanding on this point. Is it based on the Apprenticeship Technical Spec page 21, where deriving the achievement year of a programme aim includes this line: 'When the Completion status is 1 and Outcome is 8 set to 0' 0 indicating that the aim is not included in the QAR calculation? Thanks
Hi, Just checking my own understanding on this point. Is it based on the Apprenticeship Technical Spec page 21, where deriving the achievement year of a programme aim includes this line: 'When the ...
Timmo commented,
Hi, Worth referring here also to the business rules doc page 7 (https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/1186398/QAR_business_rules_2022_to_2023_v2.0.pdf): 15. The overall QAR, pass rate and retention rate calculations use the hybrid end year of the learning aim. The hybrid end year is the later of the: a) achievement year (for apprenticeship standards on funding model 36 only) b) planned end year of the learning aim c) actual end year of the learning aim d) reporting year So my understanding, in your example: If you report the learner programme aim with Planned & Actual end dates in 22/23, but with an Achievement date in 23/24, then they will be counted in the 23/24 QAR (that being the 'achievement year' of the leaver, which is later than planned/actual end years).
Hi, Worth referring here also to the business rules doc page 7 (https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/1186398/QAR_business_rules_2022_to_20...
Timmo commented,
That error is more to do with the learner's employment record than the programme aim but it may kick in when saving the record. Check the effective date(s) for the employment, possibly a typo has crept in, e.g. 2024 rather than 2023?
That error is more to do with the learner's employment record than the programme aim but it may kick in when saving the record. Check the effective date(s) for the employment, possibly a typo has c...