Chris Roberts commented, 06 August 2024 10:19

It might be worth getting some confirmation from the learner as compliance evidence in case she goes over 4 weeks non attendance. In addition, for full time programmes and part time programmes of more than 24 weeks in duration that are not distance learning programmes, a student must be considered to have withdrawn where they have not attended classes for at least 4 continuous weeks,  excluding holidays. This is unless there is auditable evidence of an intention to return. Compliance evidence includes a student’s or employer’s letter or formal internal notes such as tutorial reports, contracts of behaviour or personal action plans.   

1. Study Programme Returning after 4 week break for Care Purposes

It might be worth getting some confirmation from the learner as compliance evidence in case she goes over 4 weeks non attendance. In addition, for full time programmes and part time programmes of m...

Chris Roberts commented, 05 August 2024 08:09

Could you not collect the learners bank details at application and then use your attendance records to calculate a weekly payment file?

1. Bursary Evidence Required

Could you not collect the learners bank details at application and then use your attendance records to calculate a weekly payment file?

Chris Roberts commented, 02 August 2024 12:19

How do you pay the learners Craig?

1. Bursary Evidence Required

How do you pay the learners Craig?

Chris Roberts commented, 01 August 2024 08:24

HI Dave GDPR isn't an issue if you have a solid GDPR section in the application form which the learner should read and sign anyway.  The ESFA guidance states the following; 8.2  Audit, assurance, and fraud 16 to 19 Bursary Funds are subject to normal assurance arrangements for 16 to 19 education and training. You must ensure you have appropriate processes in place to record bursary applications and expenditure at student level. This must include a breakdown of the value, purpose, type of cost, whether paid or not, and a brief justification for the decision. For standard weekly costs like travel and food, it may not be practical to collect receipts for every transaction, so costs may be evidenced initially by receipts then paid after that linked to attendance. You must also be able to confirm, during any audit, the amount of any unspent funds that have been carried forward to the current academic year. You must ensure you can evidence your application process, how the student was assessed as eligible, how you made the decision to award the specific amount of bursary based on actual financial need and the funds that you have issued to the student. Auditors will be looking for evidence that you have a clear bursary policy, have applied your bursary fund eligibility criteria correctly and used a consistent application and assessment process for all students. You should retain copies of any documents the student has signed to give formal agreement to their conditions for payment. This might include attendance, returning equipment at the end of their study programme or certain points in the year when they need to provide receipts for expenditure, for example. You should retain hard or scanned copies of documentation to support eligibility and the funding claimed for 6 years (records can be kept electronically). This includes the application form, the household income evidence and evidence of actual financial need.

1. 2 Discretionary Bursary Questions

HI Dave GDPR isn't an issue if you have a solid GDPR section in the application form which the learner should read and sign anyway.  The ESFA guidance states the following; 8.2  Audit, assurance, a...

Chris Roberts commented, 31 July 2024 14:38

100% keep the evidence with the application for any audits you may get called for.  We only pay our learners for travel and FSM if they attend for that day in line with the attendance register which also forms part of your audit evidence. I doubt you can pay them whilst away from your college and not in attendance.  What does your policy say?

1. 2 Discretionary Bursary Questions

100% keep the evidence with the application for any audits you may get called for.  We only pay our learners for travel and FSM if they attend for that day in line with the attendance register whic...

Chris Roberts commented, 30 July 2024 11:10

I wouldn't imagine it being an issue as its a delivery plan. I don't think you will be able to mark it down as the core aim though as it wont be exported in your R02 return and will probably error out.  I think you may need to set the work placement as the core aim???

1. Study Programme Core Aim

I wouldn't imagine it being an issue as its a delivery plan. I don't think you will be able to mark it down as the core aim though as it wont be exported in your R02 return and will probably error ...

Chris Roberts commented, 19 July 2024 07:46

Id be surprised if most MI providers aren't still going to allow us to collect it as usual but then not export the data in the ILR.  

1. ILR 24/25 Destination & Progression Entity Removal

Id be surprised if most MI providers aren't still going to allow us to collect it as usual but then not export the data in the ILR.  

Chris Roberts commented, 18 July 2024 11:50

Thanks Martyn glad its working for you. 

1. PDSATS Sampler - Working Papers

Thanks Martyn glad its working for you. 

Chris Roberts commented, 18 July 2024 07:13

Hi Martyn  It may be a known issue as its doing the same in mine now. Might be worth emailing the support desk dsathelpdesk@kpmg.co.uk Thanks

1. PDSATS Sampler - Working Papers

Hi Martyn  It may be a known issue as its doing the same in mine now. Might be worth emailing the support desk dsathelpdesk@kpmg.co.uk Thanks

Chris Roberts commented, 17 July 2024 13:51

It should create a CSV file for you in FIS which you can then import into the returns section in PDSATS.  [image] [image]

1. PDSATS Sampler - Working Papers

It should create a CSV file for you in FIS which you can then import into the returns section in PDSATS.