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Richard Phipps

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Richard Phipps commented,

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Richard Phipps commented,

This might be related to the known issues with 23A-216 bringing up learners who have met the 20% OTJ requirement (which I reported to ESFA in January) but are coming up on the report incorrectly as not meeting it.

  1. ESFA PDSAT Hours Error

This might be related to the known issues with 23A-216 bringing up learners who have met the 20% OTJ requirement (which I reported to ESFA in January) but are coming up on the report incorrectly as...

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Richard Phipps commented,

I've just uploaded a new annotation file, and then a return and checked the subsequent return, and for us the 23A-105, 23A-210, and 23A-211 all have data in them. With regards to the annotations it's still a bit broken, it copies them over but it's never copied over any annotations on 23B-002, and on some reports like 23Y-207 it doesn't copy over all annotations. For that reason I use my own tool built in an excel spreadsheet to deal with formatting and copying as I can't reply on the DSATS functionalist currently. If anyone else is struggling with annotations and would like to use it just email me at richard.phipps@loucoll.ac.uk and I can send it over. Here are the details: This DSATS helper tool is used to improve the ease of working on DSAT reports regularly. It can be used to format an existing DSAT report file to make it easier to use, or to both format and copy annotations from an older report file (as was present in version 16 or below). Formatting • In version 17 there is a new 'Contents' sheet which has a list of DSAT reports which are hyperlinked, but the sheet has no details of what the report does or the logic being used. There is also a B-001 sheet which lists all the information about the reports (as was present in version 16 reports), but unfortunately with no hyperlinks. This tool will combine the two by deleting the new Contents page, rename the B-001 page to Contents and turn all of the report titles into hyperlinks. This keeps the very useful hyperlinks with all the information on the reports on one page. • Each report will have a User Annotations column added with cell borders put in place for every line of data if this column is not already present. • A blank count formula will be set up for each report so that the number of blank user annotation rows will be visible from the new Contents page. This is useful if all the rows in the report were previously annotated as once the old annotations are copied into a new report any blank user annotation cells are probably new data. • An old User Annotations column and Old record count are setup on the Contents sheet, and used when copying annotations so that the old annotations for each report can be seen. • Each report tab is coloured according to the fill colour used in the 'User Annotations' column on the Contents page. This helps when using colour coding of report comments. • A 'Back to Contents' link is added on each report to go back to the Contents page   Copying • When two ILR/FIS DSAT report files are open, the date stored in the names of the files is used to determine which is the oldest and newest DSAT report files, rather than the date the file was last modified. • The user annotations on the Contents sheet in the old report file are copied to the Old User Annotations column in the new report file, as are the old report counts. In addition the colour formatting is copied for when colour coding has been used. • For each report the comments on the old reports file are copied into the new report file. The colour that was used as the fill in the old user annotations cell is applied to the entire row (which helps make it easier if people use colour coding for DSAT user annotations) It can take a while to complete the formatting and copying with large reports with a lot of data   Disclaimer Always use on a copy of the DSATS report files - USE AT YOUR OWN RISK!  

  1. PDSAT - R08

I've just uploaded a new annotation file, and then a return and checked the subsequent return, and for us the 23A-105, 23A-210, and 23A-211 all have data in them. With regards to the annotations it...

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Richard Phipps commented,

If the learner was present in the ILR for the R14 in the previous academic year then we follow this Provider Support Manual Guidance: Learners reported in the previous year as continuing who have now been identified as withdrawn On the learning aim, set the Completion status to code 3 ‘withdrawn’ and complete the Withdrawal reason field with the relevant code. Record the Learning actual end date as the last day the learner was in learning: this will be in the previous ILR year, do not use 1 August of the current year. You must add a Destination and Progression record for this learner if applicable.   For learners who never attended we put them in just for one day to close off their record.. I know they are treated as withdrawn in the QaR stats, but otherwise they set these as continuing in one year and nothing in the subsequent years which is confusing.

  1. Removing learning aims with one day from ILR?

If the learner was present in the ILR for the R14 in the previous academic year then we follow this Provider Support Manual Guidance: Learners reported in the previous year as continuing who have n...

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Richard Phipps commented,

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Richard Phipps commented,

No response yet either. I chased up last week, but no reply.

  1. 23A-216 Actual OTJ Training Hours

No response yet either. I chased up last week, but no reply.

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Richard Phipps commented,

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Richard Phipps commented,

Thank you Christina. I'm discussing with the Service Desk as I am finding some reports have annotations copied and others don't, which is not good. Richard

  1. Annotations not working in the new PDSATs

Thank you Christina. I'm discussing with the Service Desk as I am finding some reports have annotations copied and others don't, which is not good. Richard

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Richard Phipps commented,

Thank you Ryan! From the Provider Support Manual: T Level qualification – this is the main technical qualification of the programme covering the core and specialist content. This qualification must be recorded for each T Level student by R04 of the first year of study and must be the core aim. T Level qualifications all have the prefix 'T Level technical qualification in' on the find a learning aim service. They also carry the learning aim type code 1468 (T Level technical qualification) in the LARS database. Occupational Specialism – every T Level student must choose an occupational specialism as part of their T Level programme. Although not a qualification in it’s own right it is important that institutions record the occupational specialism each student undertakes. We have set up learning aim class codes (all beginning ZTLOS) for each occupational specialism to enable clear recording. The occupational specialism recorded will determine the level of funding the T Level programme attracts. The occupational specialism therefore, must be recorded in your data at the beginning of the first year of study.   So, it sounds like the ESFA are assuming that the main T Level technical qualification will have all the learning against it - "covering the core and specialist content", and that the T Level occupational specialism is just used to determine funding as it is - "not a qualification in it’s own right", therefore the date can (should?) match the start date of the technical qualification. Of course providers (including us) are not coding the data that way and are timetabling learning against the technical and occupational side at different periods.

  1. T Level Component Start and End Dates

Thank you Ryan! From the Provider Support Manual: T Level qualification – this is the main technical qualification of the programme covering the core and specialist content. This qualification must...

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Richard Phipps commented,

Hello Ryan, Did you get a response yet from the ESFA about this issue? Thanks, Richard

  1. T Level Component Start and End Dates

Hello Ryan, Did you get a response yet from the ESFA about this issue? Thanks,Richard