Becky O'Brien commented, 14 May 2025 11:09

As Steve has said, the EPA gets paid whenever it takes place. The only time you won't get paid is if you miss recording an achievement in the funding year it occurred: e.g. recording someone with a May 24 achievement date (part of 23-24) in 24-25 data.

1. R14 and EPA

As Steve has said, the EPA gets paid whenever it takes place. The only time you won't get paid is if you miss recording an achievement in the funding year it occurred: e.g. recording someone with a...

Becky O'Brien commented, 11 February 2025 12:22

Steve Hewitt I agree, but am also not surprised at the lack of updated rules. I have to say a press release is a step above how they've communicated other changes. I'm thinking of the scrapping of the register of EPA orgs that we only discovered by trying to use it, or by reading an article in FE Week.

1. Functional Skill EPA requirements

Steve Hewitt I agree, but am also not surprised at the lack of updated rules. I have to say a press release is a step above how they've communicated other changes. I'm thinking of the scrapping of ...

Becky O'Brien commented, 06 January 2025 14:57

Does not answer them at all. Frustrating.

1. Apprenticeship Prov and assessment register withdrawn - 11/12/24

Does not answer them at all. Frustrating.

Becky O'Brien commented, 16 December 2024 16:49

I'd say yes, although not sure what that will do to your payments as the "achievement" payment will have been paid already. Perhaps ask the apprenticeship service? We only record fails when we know the learner is not going to resit and the fail is the final result so I've not experienced this scenario.    

1. Updating ILR after EPA resit

I'd say yes, although not sure what that will do to your payments as the "achievement" payment will have been paid already. Perhaps ask the apprenticeship service? We only record fails when we know...

Becky O'Brien commented, 16 December 2024 16:40

Levy paying employers should be able to add them with any date as they don't need to reserve funds. Non-levy is an issue as you have described. The only way at this point to add them without changing the start date is to use a levy transfer, as long as the levy transfer sending employer is happy with back dating. Recommend you don't put them in your ILR if possible until DAS issues resolved as we aren't meant to have apprentices who are coded as funded, for whom we are actually not receiving funding.

1. DAS

Levy paying employers should be able to add them with any date as they don't need to reserve funds. Non-levy is an issue as you have described. The only way at this point to add them without changi...

Becky O'Brien commented, 16 December 2024 16:35

Do you mean additional payment?  Incentives haven't been active for years. If so, then yes. If they are 16-18, then the only criteria for eligibility is their age.  Eligibility criteria 99. The provider and the employer will receive an additional £1,000 payment towards the additional cost associated with training if, at the start of the apprenticeship training, the apprentice is: 99.1. Aged between 16 and 18 years old (or 15 years of age if the apprentice’s 16th birthday is between the last Friday of June and 31 August); or 99.2. Aged between 19 and 24 years old and has either an Education, Health and Care (EHC) plan provided by their local authority and / or has been in the care of their local authority as defined in paragraph 101.2.    

1. Employer Incentives for returning Apprentices

Do you mean additional payment?  Incentives haven't been active for years. If so, then yes. If they are 16-18, then the only criteria for eligibility is their age.  Eligibility criteria99. The pro...

Becky O'Brien commented, 19 August 2024 10:19

Ruth Canham-James Agree that the Spec is most likely the document that incorrect for exactly the reason you've stated here, and that it's just not consistent with what they've required for adults for the last X years. Likely they removed FM10 and forgot to replace it with FM11. I have contacted the ESFA and also recommended that our in-house systems support team contact the external system provider.  

1. ESMType_08 - ILR Spec and validation don't agree for FM11

Ruth Canham-James Agree that the Spec is most likely the document that incorrect for exactly the reason you've stated here, and that it's just not consistent with what they've required for adults f...

Becky O'Brien commented, 16 August 2024 16:35

Yes, we were getting this. Our own Systems team advised that "Tribal haven’t update the procedure that does the planned hour calculation to include the new FMs", which is what Graham Knight has said too. Our team were able to update the procedure themselves, so we have it working again, and they have reported it to Tribal too, so hopefully you'll get it fixed soon.

1. Fund Model 38 - Planned Learning Hours

Yes, we were getting this. Our own Systems team advised that "Tribal haven’t update the procedure that does the planned hour calculation to include the new FMs", which is what Graham Knight has sai...

Becky O'Brien commented, 30 July 2024 14:29

If "Top up payment" means "price above the funding band max" then yes, in 2019 the ILR price should include that and should continue to include that for this apprentice until they complete. The only exceptions to more recent rules applying to apprentices who started in earlier years is where the more recent rules specify that certain clauses apply to all learners continuing into the next year (e.g. frequency of evidence of learning activity or programme reviews) If you still do decide that the price does need to be corrected, then you would enter the corrected prices as TNP 1 and TNP2, but they must have a date of 01/08/2023. Adding changed TNPs with dates in closed funding years does not work, and it makes sense that it wouldn't.  I'm also fairly sure the PMR is for co-investment, not for the employer paying over the FBM. See Provider Support extract below: Payment record (PMR): this is used to record co-investment contributions from the employer to the training provider or (for standards only) for the end point assessment organisation. Co-investment contributions reimbursed to the employer are also recorded as payment records.   And also an extract from the 19/20 rules, where only co-investment is mentioned with regards to the ILR; payments above the FBM must be "evidenced" for audit, but no mention of the ILR. P311.5 Additional information where an apprenticeship or part of an apprenticeship is funded through government-employer co-investment. In these circumstances you must:   P311.5.1  evidence you have collected the required employer co-investment contribution; and P311.5.2 ensure employer co-investment payments match information on the ILR. P311.6 Evidence you have collected payments from the employer where they are paying for apprenticeship training above the funding band maximum.  

1. Correcting Apprenticeship Financial Record in ILR

If "Top up payment" means "price above the funding band max" then yes, in 2019 the ILR price should include that and should continue to include that for this apprentice until they complete. The onl...

Becky O'Brien commented, 30 July 2024 13:59

Do the dates for the 12 include 29/02/2024, but the others don't? The leap day could be pushing the rounding from rounding down to 418 to rounding up to 423.

1. FRM37 Issues

Do the dates for the 12 include 29/02/2024, but the others don't? The leap day could be pushing the rounding from rounding down to 418 to rounding up to 423.